Today you’ll find the best task management software on the market.
But that’s not all!
But there’s more!
Not only did we find the top nine task management solutions, but we reviewed them in detail.
Our unbiased and data-driven reviews will guide you through your journey and help you find the best one.
When choosing the best task management software we make sure to test all of the different aspects of it. Starting from how easy to use and how well supported the software is and getting to its most important features and how it performs them. Here is a detailed list of the steps we followed in our reviewing process for the best task manager:
The majority of software offer a free trial version that may have limited functionality but gives you a good idea of the interface, how well it’s designed and the speed at which it operates. I installed each app’s free trial and evaluated its features to make a data-driven task manager comparison
I run through the main features like creating projects, adding new users, assigned tasks, testing the communication tools, making templates, uploading files, etc. That’s how I get an idea of how everything works together. I always assess how certain features would appeal to various different group sizes and business models. That’s how I ascertain exactly what is the best task management software for a specific business type.
If there are any advanced features that aren’t accessible in the free version I will research them, check what existing clients say about them, or contact the software’s support team to get any extra details I need. I take into account what value the advanced features provide for the task management solution and the likelihood of people actually using them.
I’ll usually test every task manager’s apps that are available and check what integrations are included. The types of integrations usually give a good indication of the demographic and industry that the application is aimed at. Furthermore, it becomes obvious which users would find it most useful.
It’s also important to assess the level of security of the task management application and what type of services it is compliant with. The reason behind this is certain countries have different requirements than others. When using an app that shares your business data, it’s important to ensure it has good encryption, so you are secure against any data breaches. If you want to find out how much damage data breaches can cause your company you can check out this article.
Another important factor to evaluate is the customer support on offer as this tends to vary greatly depending on the complexity of the app and the target market. complete task management apps often require a lot of training and should come with 24/7 telephone or email support.
Pricing should always reflect the purpose and functionality of the software for task management. Particularly with expensive software tools, one needs to carefully assess whether it provides good value for money. Apps with free versions are always attractive, but only a few of these offer a functional product with long-term uses case.
User reviews are another great source of information about a task management system’s strengths and weaknesses. I always check several review sites and read a varied mix of reviews to get a good idea of what types of businesses prefer a certain piece of software.
Highly intuitive Interface
Great walkthrough video
More expensive than most
Initial setup is complex
Slows down as the user count goes up
Monday.com is one of the most popular task management platforms available today with consistently high ratings across multiple independent review sites. The Monday.com website is packed with in-depth feature descriptions, video tutorials, roadmaps, and client testimonials, giving the company an all-round professional feel.
Monday.com is well-suited to almost any kind of business and is used by over 10,000 companies worldwide, including eBay, Hulu, BBC, Lonely Planet, Costco, and Discovery.
For pure simplicity and clear understanding, Monday.com wins top points in the organization sector. It’s next to impossible to get lost or confused while navigating this well presented and intuitive interface. Tasks and process management are easy to view and assign, and the pre-configured templates library takes a lot of the work out of setting up repetitive projects.
With Monday.com you can view all your projects and tasks in one single timeline. Tasks can be added via ‘boards’ that provide a simple initial layout that can be changed or customized over time as needed. The timeline allows a task manager to easily assign tasks to the correct users, see who is working on what and make sure projects are being managed efficiently.
Networking and collaboration between users become enjoyable tasks on Monday.com, with easily-recognizable images assigned to individual users and collaboration tools to get things going. Task boards, timelines views, and sub-task creation all work together to help to streamline the process.
With this collaborative task management software, you can keep all files, conversations, messages, charts, and checklists in one convenient place which anyone can access and update. The simplified process negates the need for inefficient and time-consuming calls or meetings. The automation feature allows you to set up small tasks to send messages or notify certain subscribers of important changes or milestones.
For the most part, everything is actually very well pre-configured in Monday.com to work as the majority of companies would expect, so not much customization is required. Some companies with complex procedures or unusual requirements may find some features lack the specifics they need but this would likely only be a small percentage.
The best part of the initial customization process is that you can create templates that filter out all the stuff you DON’T need. This makes it much easier to train up staff and users as they won’t get distracted by unnecessary features that don’t apply to them.
This powerful task management tool provides a decent amount of analytics and reports that allow managers to track progress well. The reports aren’t especially highly detailed but provide most everything needed to ensure talks are being attended to as required.
Users can easily track their own progress and will be sure not to miss anything with clear schedules and deadlines that are all spruced up with a color-coding system and a variety of notifications.
Users can access this task management software on their iOS or Android mobile phones, ensuring they never miss out on an urgent message or important notification. The best part is, it comes with integrated video tutorials available at a click of a button to walk you through any confusing bits of the initial setup process.
All versions of Monday.com include 2-Factor Authentication and all data is encrypted in transit and on file. All user permissions and access rights can be assigned in the admin section.
Monday.com is GDPR and HIPAA Compliant, ISO certified and has SOC 1-3 audit reports and does not require the EU-US Privacy Shield as it is based in Israel which has adequate data protection protocols.
The cloud-based task management software Monday.com has four packages: Basic, Standard, Pro, and Enterprise.
With the standard plan, you get advanced search and form customization plus some added views including timeline, calendar, and map.
On the Pro and Enterprise plans you get time tracking, chart view, a formula column, custom tags, and private boards.
Each plan also has more integrations, automations, and dashboards as they scale.
The advantage of the Enterprise plan is the added security, which includes Single Sign On (SSO), Auditing, sessions, HIPPA Compliance, 99.9% uptime SLA, and account permissions.
Annual pricing is set in iterations of 5 users, with the Basic plan starting at $39 for 5 users, the Standard at $49 and the Pro at $79.
For 10 users it costs double that, for 20, double that again, and so on. (Enterprise plans require a quote on request).
Monthly payments are available at an additional 18% per month.
All versions of Monday.com include a self-serve knowledge base with a collection of tutorials, articles, webinars, and guides plus 24/7 customer support. With the enterprise edition, you will also get tailored onboarding.
There is also an interactive community forum where you can ask questions, make requests and speak to developers.
Monday.com is a highly versatile task management platform that scales well between small and large businesses. Even if you are just a single freelancer working with multiple clients you will find Monday.com highly beneficial to organizing your individual projects and keeping track of things. However, since it costs a bit more than most other task management platforms it is probably best task manager suited to teams of at least 10 or more that have a stable and well-functioning business model.
While it claims that its services should work for any size organization, some businesses have reported slow speeds and difficulties above 1000 users. Still, it remains one of the most scalable and robust task management systems available today, with several large and reputable clients to verify its competence.
Communication and collaboration is efficient and well organized
Ability to share and view projects across multiple locations
Quick, efficient and highly scalable
Difficult to navigate user interface, some elements not obvious
Design is not as attractive, compared to most modern task management platforms
Customer service could be improved
Wrike is a task management platform for big projects that involve several stakeholders, multiple dependencies, and lots of resources. It’s a serious solution for larger corporations, primarily medium to enterprise size businesses with at least 20 or more users.
The Wrike task management platform has proven its worth by being adopted by established industry contenders like Hootsuite, Airbnb, L’Oreal, and even major consulting firm Capgemini.
Wrike has an intuitive interface that gets to the point and isn’t overly aesthetic. It’s various mobile and cloud apps can be configured in several different ways that suit the user and all changes and updates are seamlessly synced across platforms.
Wrike makes it easy to create project boards, add users and assign tasks in a common format most users will be familiar with. Tasks can be easily scheduled with definable milestones and prioritized by importance and given specific notification periods. One great bonus of the boards is that you can choose many popular styles beyond just list and table, including Waterfall, Kanban, and Gantt charts.
Wrike has some very impressive integrations that connect with third-party software like SalesForce, Slack, and Dropbox, making external collaboration a breeze.
The convenient ‘Stream’ view provides a collective space where all users can comment on ongoing tasks and projects and check up on what others think. In the document editor, users can upload PDF files, Word files, and images that can be edited from within the platform, which is convenient and makes collaboration smoother.
The customization in Wrike is next-level, with each and every little element being thoroughly customizable. It allows you to go so deep that you sometimes feel you are re-programming the software. If you’re a fan of Excel, you will find the add-on tables with highly-customizable fields a very welcome addition to any top task management software.
Dashboards can also be customized with preconfigured widgets, which in turn are even further customizable. If you like everything to work exactly how you wish and you have the time to spare you can easily turn the Wrike platform into your very own personal task management software.
Templates can be assigned to various workgroups and departments and can be set to automatically apply to certain tasks, streamlining processing and removing unnecessary administration.
Wrike has several different viewing boards in place to provide a robust tracking system that will ensure no detail goes unnoticed. In the Timeline view, you can create dependencies and in Timelog you can view various displays that show the time spent on tasks. Workload view helps you to see exactly which tasks are in progress and Analytics view reveals various metrics showing how progress is going.
Wrike is cloud-based and accessible via a browser on Windows and Mac machines, with mobile apps available for download on Android and iOS tablets and smartphones.
Each user account is password-protected and verified against an email address with strict password policies. 2-Factor Authentication is available. Users are provided with defined user licenses that allow them access to only the data they require for their role. Encryption is provided by AES 256 on TLS 1.2 layer with 2048-bit server keys, equivalent to banking and e-commerce security.
Wrike has self-certified with US – EU Privacy Shield Frameworks and is registered with the US Department of Commerce’s Privacy Shield program. It has a Type II SOC 2 certification for Security and Confidentiality and ISO/IEC 27001:2013 certification for information security management system (ISMS).
Wrike provides tiered plans which include Professional (5, 10, or 15 users), Business (5-200 Users), and Enterprise (unlimited), plus special plans for Marketers and Professional Services. There is also a free plan but is limited to 2GB of space, only five users, and doesn’t have many of the best features.
The professional plan is great for small teams and comes with 5GB of storage, Gantt charts, shareable dashboards, and all standard planning and collaboration features. However, for full project management, you’ll want to upgrade to the Business plan which has added 50GB storage, customization, task categorization, report templates, time tracking, and Salesforce integration.
The Enterprise plan includes extra features like additional security, Active Directory integration, network policies, SAML 2.0 Single Sign-on, business intelligence, and auditing. The Marketers package includes Adobe Cloud integration and special apps for Proofing and Publishing and the Professional Services has 50GB of storage and the Wrike Resource app.
Pricing for these packages is on a quote basis.
To get up and running with the apps and online platform, Wrike provides several webinars and videos to help walk you through the installation and configurability. The only thing missing from the online and mobile apps is a live chat or texting tool, which would be a nice addition to see in future versions.
Wrike software has been reported to work well for small groups and even single users, but is even better suited for larger organizations. It is one of few staff task management software platforms that can actually scale to 1000+ users in an operational fashion. In addition, the initial setup is complex and can take days to complete, so it is better suited to a company with spare staff to manage and configure all the installation procedures.
free plan available
struggles to scale
lack of privacy in transparent tasks
Gantt charts could be better
Zoho Projects lets you plan, track, and collaborate on tasks and projects effortlessly between multiple users both internally and externally. It is part of the popular Zoho family of software and work management tools and supports 1 million businesses worldwide.
Zoho Projects is used by over 200,000 businesses worldwide including Tata Chemicals, Stanford University, Dell, and Vodafone.
Zoho Projects has one of the cleanest and attractive UI’s we’ve seen on any company task management software. The clearly defined box-style design is similar to the Windows 10 trademark style, making it immediately familiar with new users and simplifying the onboarding process.
Using one of the three different task views (classic, plain or kanban) you can easily view and organize all your pending, current or completed tasks, updates and requests all in one place. Tasks can be assigned to various people, workgroups or departments and can be set to automatically apply via templates, streamlining processing and removing unnecessary administration work.
You can also create dependencies between tasks to define the order of work. What’s more, you have access to resource utilization charts, that can help you identify bottlenecks and ensure funds are being used wisely. You can add milestones, task lists, subtasks, and pre-customized fields to help keep track of everything.
Zoho makes it very easy to keep track of large teams where multiple users are providing input on a continuous basis. Internal communications are supported by several methods of updating, tagging, and notifying individuals and teams of progress. Teams can keep up-to-date via the task management software with calendar, status, and document upload sections and use discussion boards and brainstorming to share ideas.
Customize your Gantt charts and Kanban boards through simple drag-and-drop procedures, add recurring tasks and create templates. You can also customize notifications to let you know how things are going and set priorities on tasks or projects that need special attention. Outside of the Enterprise version, there isn’t a huge amount of automation, but features and the terms of a project’s progress can be conveniently customized.
Zoho allows users to enter timesheets and log work hours, which can then be added to any necessary invoicing or expenses if needed. The platform provides a wealth of comprehensive reports to help track dependencies and monitor progress. Using the built-in Gantt charts, you can set baselines and critical paths, track milestones and create alerts.
Zoho Projects is only available via an online cloud version which should work in almost any browser on Windows or Mac. Some companies that prefer a locally hosted solution may not like this but it doesn’t affect performance. Zoho integrates well with Google Apps, MS Teams and Slack to support the sharing of documents.
Zoho Projects is compliant with the EU-US privacy shield and protects customer data with 24/7/365 monitoring in a secure facility with biometric access and advanced emergency safety procedures.
User authentication is done via a password and 2-Factor Authentication is available as well. You can also customize access rights and user permissions. Zoho is GDPR, Payment card industry (PCI), and SOC 2 Type II compliant. In addition, it has several ISO/IEC 270xx certificates for the safe management of cloud services.
Zoho packages include Standard (up to 10 users), Express (15-100), Premium (20-200) and Enterprise (25-5000).
The standard package comes with 10 projects and 10 clients included in the price and all the usual features. With Express you’ll get unlimited projects, 10 project templates, 20GB storage, editable Gantt charts, invoice integration, timesheet approval, and 15 users included, with a cost of $5 per extra 5 users.
Premium and Enterprise versions scale up from there, with added features like 100GB storage, resource utilization charts, multiple integrations, automation, blueprints, and SLA’s.
Annual pricing with minimum users ($5 / 5 more users):
Monthly payments are available and there is also a free plan with only 3 users, 3 clients, and 2 projects.
Zoho features very good customer support, including a chat window via which you can chat directly with a support agent 24/7. It also has online support and telephone support during business hours.
Zoho Projects is a very impressive piece of software in its class, especially with regard to its interface and ease of use. It has an extensive amount of features and integrations along with added features like billing and 24/7 chat support.
On the not-so-bright side, there can be a minor lack of privacy between certain tasks and users. What’s more, Gantt charts can at times be unnecessarily complicated.
Finally – reports, while customizable, do lack certain basic features like alphabetical ordering. This can potentially make it hard to get specific information quickly.
All in all, these glitches can be considered minor. They are also likely be fixed in upcoming updates.
easy task creation and management
decent free version
lots of integrations
business hours support only
lack of reporting features
Kanban only view
Trello has grown to become one of the most popular Kanban-based task management tools due to its simplicity, low cost, and accessibility. It is aimed at small startups, individual projects, freelancers, and the gig-economy. It doesn’t have a lot of advanced business features, though.
Trello is used by millions of people worldwide but is favored by small businesses and startups, developers, marketing firms and software companies. Some big corporations that have used it include Kickstarter, National Geographic and even Google.
The interface of Trello is its main selling point because its instantly attractive, intuitive and ready-to-use. New users can log in and start working immediately while picking up the extra features as they go.
Trello uses a Kanban board layout with simple drag-and-drop management for boards. Task creation is as simple as giving it a name and extra details can be added as you go. Tasks can be assigned to users with due dates and priorities set. You can also have files added, details entered, and statuses updated. “Power-ups” are additional services that can be added to Trello to customize the platform around your business needs.
Users can easily chat with each other in the integrated chat platform and individual groups can be created with certain users assigned to chat groups they need to be in. Files and images can be shared within groups, privacy can be set, and task links can be sent via chat. Collaboration is the key functionality at the heart of Trello and many power-ups are available to help facilitate it. These include Voting, NoteJoy, OneDrive integration, and join.me integration.
Butler is Trello’s automation system that helps you to create buttons, schedule commands and perform actions. It’s just one of Trello’s many “Power-Ups” which help to add some additional customization to your projects – like attachment previews, calendaring software, voting, and external app integration. Some of these come with paid-for versions and every free version gets 1 power-up. The Card Repeater allows you to automate the creation of routine tasks.
You can put the calendar to good use and create automated reminders as well as set due dates. The Kanban Analytics power-up helps analyze work in progress, measure lead time, make forecasts, and evaluate work efficiency.
The Planyway and Litmus power-ups allow you to better organize your timeline, stick to deadlines and get email notifications of due dates and project updates. Unfortunately, reporting services and time tracking in Trello are very limited or often non-existent.
Trello runs purely off a cloud-based app available for Mac and Windows and offers additional mobile apps for iOS and Android. There are several third-party applications that integrate with Trello, including Gmail, Slack, Dropbox, Google Drive, Jira, and many others.
Normal passwords provide user authentication, but 2-Factor Authentication and SCIM are available and enforceable. Admins can set user permissions and manage custom access rights to specific boards and features. Trello is GDPR, SOC2, ISO 27001/27018, and EU-US Privacy-Shield compliant, and all data is encrypted while in transfer and at rest.
Trello really wins with its free version which has lots of functionality, can support 10 team boards, 10MB file attachments, and unlimited lists and cards!
However, for some real power, users can upgrade to the Business Class package ($9.99) which provides 250MB file attachments, priority support, observer-only mode, customizations, calendar view, and 100+ integrations.
It also benefits from a wealth of additional admin and security features for business needs. The Enterprise edition ($20,83) is one step up from that, with added SAML single sign-on, organizational permissions, personalized onboarding, and advanced automation.
Trello offers standard telephone support Monday to Friday, 9-5. It can also provide support in languages other than English via a translation service. There are several power-ups to integrate 3rd party support software like Zendesk, Zoho Desk, and Salesforce. Business Class users get priority email support.
While Trello does have Business and Enterprise versions, it’s not the kind of software large corporations would choose to adopt. That’s not to say it isn’t excellent at what it does. In fact, it’s the ideal software for small startups that just want to get going. Trello is perfect for bringing in external freelancers or temporary staff – and then getting them up to speed and involved in a project. The best part is that the majority of freelancers out there have used Trello at some point and will know exactly how it works.
very good communication features
extensive features and options
no Gantt charts in free version
difficult to share tasks between views
business hours support only
Asana is another good online tool for small businesses to complete basic task management duties and presents strong competition to Trello. It’s got a decent free version and an affordable premium version or business version for more established companies that need extra features.
The Asana interface is not quite as simple as Trello but works in a similar way. Users will quickly pick up the basic navigation required to create new workspaces, add boards, and assign tasks.
Beyond that, Asana has quite a bit of depth. While this allows for a lot of additional functionality, it could be a bit complex for first-time users. Some initial training would be beneficial.
Users can dive right into the “My Tasks” section to see exactly what work they have. The section is split into New, Today, Upcoming, and Later so you’ll know what needs to be done and when.
Simply drag-and-drop tasks between days and projects as needed, assign tasks to different users and set due dates with the click of a button or a drop-down menu. Tasks can exist in multiple projects and list views, so you don’t have to worry about doubling-up on entries – simply share a task with any projects and people it’s associated with.
Communication in Asana is effortless because you can start a chat within tasks or add messages that will notify everyone involved. You can also tag certain users in conversations if they need to read the message but may otherwise not be involved in the project.
This really helps to cut down on unnecessary emails. Use the convenient conversations tab to keep track of chats and easily upload and share files among users. Users can view what tasks are assigned to which users, which is helpful but could be a privacy concern for some firms.
It’s easy to create templates in Asana that will automate repetitive tasks, as well as the creation of new boards. You can also create subsections and tasks within tasks, which makes it easier to assign training and account access for new users in those areas. Using the Rules functionality, you can easily automate simple tasks like notifications, task reassignment, and priority updates.
With Asana’s core focus on collaboration and organization, it tends to lack any decent time tracking and reporting features. Additionally, it’s easy to lose track of conversations after you have completed tasks as they disappear from the board.
To add some level of tracking, Asana offers Portfolio to help a task manager see who is responsible for what and To-Do lists that all users can add to. However, these tend to get overloaded very quickly and for this reason, Asana doesn’t scale very well to very big teams with long-term projects.
Asana is easily accessible via any browser and has apps for Windows, iOS, and Android. What Asana lacks in built-in features it makes up for with its range of 3rd-party app integrations including Harvest, Microsoft Teams, Salesforce, Adobe CC, and Slack.
Asana complies with GDPR and the EU-U.S. Privacy Shield framework and uses TLS 1.1 encryption with SOC 2 Type 1 auditing. It also runs a bug bounty program and completes in-depth penetration testing regularly. SAML 2.0 Single Sign-On and 2-Factor Authentication can be enabled via SAASPASS multi-factor authentication.
The Enterprise version of Asana gives businesses advanced security including SAML 2.0 Single Sign-On, data deletion, encryption at rest, and regional backups. You will also get user provisioning, custom branding, a 99.9% uptime SLA, and 3rd-party integration control.
The free version will give you 15 users, list, calendar, and board view, and app integration. Upgrade to premium for advanced reporting, custom fields, milestones, and an admin console. The business version gives you portfolios, proofing, advanced integrations, and approvals. Enterprise users will get all that plus SAML login security, custom branding, priority support, and data export.
Initial installation support is fairly comprehensive, with the Asana Academy providing webinars and video training to get up and running. However, beyond that, support is not great with only business hours telephone support. There’s also no ticketing system or online chat service, other than the one with sales representatives.
Asana is excellent at what it does best, which is organization. The platform is one of the most highly organized task management programs you’ll find, with a deep folder structure that can sometimes get overcomplicated. In this sense, it is more complex than most other platforms. This can be a good thing, but it demands a well-defined and consistent labeling system.
A slight negative is that Gantt charts are not available in the free version. It’s also difficult to see some things between the board and list view without applying tasks twice.
features beyond just task management
lots of financial functions
loads of integrations
no free version
complex and requires some training
Accelo is a full CRM business management tool that provides a fair bit more functionality than most task management systems at a lower cost than most Enterprise CRM systems. It is aimed at emerging companies in the professional services industry, including accountants, architects, engineers, designers, and consultants.
Accelo is used around the world by large corporations, including Harvard Business Review, TechCrunch, CIO, and Fast Company.
Accelo is not an out-of-box solution, so it’s not the best fit for users who want a quick fix. Getting to grips with the system takes some effort, but fortunately, the Accelo team provides decent training tools.
Accelo uses a professional interface that differs from most task management systems. It is more suited to corporate clients, but offers all the usual functionality plus extras. The Project Planning view uses Gantt charts with easy drag-and-drop configuration, task creation, assignment and management with scheduling and tracking. You can set dependencies, highlight priority tasks, and organize timelines.
Accelo has a comprehensive range of notification procedures and an internal emailing system for users to stay in contact and update tasks. Managers and staff can keep track of communications via Stream, the real-time built-in platform that captures, sorts, and indexes all emails and conversations. In addition, you can sync certain addresses from your external email with Accelo to ensure everything remains visible in Stream.
There is a decent amount of workflow automation in Accelo if you take the time to configure it. Client communications can be automated along with milestones, updates, alerts, and notifications. Most configuration involves drop-down menus or manually entering information so slightly more old-school than some modern task management systems. A range of templates can also be created, from quotes, listings, and invoices to projects, tasks, and emails.
Accelo users can keep track of budgeting, schedules, milestones, invoices and project details all in one convenient view in the Overview. You can run productivity and timesheet reports that give a nice degree of detail – all presented in intuitive graphs and charts. There are also real-time profitability reports that let you see how productive your company is at any moment.
Accelo is browser-based with apps for iOS and Android and integrations that cover a broad scope of software, including Salesforce, QuickBooks, Jira, SolarWinds, Microsoft Office, Slack, Zendesk, Twitter, and Xero.
All communication and data transfer between apps and Accelo servers during transit and at rest are encrypted using TLS 1.2 protocol, 256-bit RSA key exchange and a 128 bit AES encryption cipher. Accelo is compliant with all AWS Service Organization Controls (SOC 1,2,3) and ISO-27017/18.
User access is controlled by 2-Factor Authentication, Strong Password Policies, Delegated Access to Google and Automated Account Lockout.
Accelo Growth Services provides a staged process, through which you can implement Accelo services into your business. It includes Consultative Services, a Dedicated Manager and a Goal Mapping Process that helps you move through the tiered stages of Bronze, Silver, Gold, and Platinum. Accelo has offices in California, Denver, and Australia.
The Projects plan for Accelo costs $39 / user /month and includes unlimited projects, milestones, tasks, emails, invoicing, automation, tracking, and activities. This is the full business package with all features and there is no downgraded version for smaller teams.
There is a free trial available but no free version.
Accelo has a wide range of online documentation in the form of webinars, video tutorials, and a Knowledge Base. Support is available via phone, email, and social media in both the free and paid versions, with further community support available in the paid versions.
Accelo is a powerful overall management system but may lack focus for someone looking specifically for task management only. It has a lot of good features that may appeal to larger businesses but may simply complicate the process for smaller teams.
The integrated email system has some bugs which, if fixed, would make it a very decent feature. For large businesses that use a lot of existing software, Accelo is a great way to integrate this all into one platform.
capture notes on the fly
the free version is very limited
Todoist sells itself as a personal and team productivity platform designed to appeal to the young, modern generation who wish to simplify their chaotic schedules and bring peace and order to the workplace. Despite its high price tag, Todoist has gained a strong following amongst individuals and big businesses alike.
Todoist has been around since 2007 and has been adopted by big companies like Apple, Facebook, Netflix, LifeHacker, and Adobe and received praise from several publications, including The Guardian, Vox, and The New York Times.
Install the app, choose your color scheme, read the welcome tips, and you’re ready to get working. Todoist is a very simple to-do list app, so the learning curve is almost non-existent – most users won’t need any training at all.
You can quickly and easily enter tasks in multiple ways – by typing, writing, talking or importing. Like a personal assistant, Todoist is aimed at quickly capturing tasks and notes as soon as they come to mind. You can set due dates and reminders on the fly, create recurring tasks, and assign labels and priorities. You can even reschedule or assign tasks simply by hovering over them.
Tasks can be assigned to other users just like in other business task management software. Still, since Todoist is largely aimed at task management for individuals, its communication features are limited.
For this reason, the parent company Doist has released another program, called Twist. It is touted as a challenger to the popular collaboration platform Slack.
That said, in Todoist, teams can still share and work together on projects. They can also add notes and updates as they go.
Todoist has the functionality to create templates, change the color scheme, and set automatic backups and reminders, but other than that, the customization and automation features are fairly minimal.
Todoist’s Karma program helps to keep you on track, ensuring you are reaching deadlines and managing your time effectively. You can set reminders, label tasks and filter tasks based on date, priorities and other elements. Todoist also has an activity log where you can check your history.
Todoist has apps for iOS, Android, Mac, Windows, Chrome, Firefox, Apple Watch, and Android Wear. It can integrate with over 50 external apps including Google Drive, Calendar, Maps, Dropbox, Slack, and Webex.
Todoist runs over an SSL secured connection and 2-Factor authentication is available when linked with a Google account.
Todoist’s Business Plan includes:
The free version is so severely limited that it’s really just a way to view the interface – you need to purchase the paid package in order to access any of the functionality. However, at only $36 for an entire year ($3 / month), it’s not a bad price for what you get, including full functionality for 300 projects shared with up to 25 people. The Business version is $5 /user/month and includes team billing, admin roles, and a shared team inbox.
With such a simple package, support is barely required. Todoist does provide an FAQ with a contact form if you can’t find your answer. The response times are also pretty decent.
Premium and Business clients do benefit from priority support, although it doesn’t define what this is specifically.
Rather than focus on an excess of features, Todoist has fine-tuned specific and unique functionalities that will appeal to the young and tech-savvy. Like an iPhone, it’s fast, fancy, cutting-edge, and technologically sound. In this way, it proves that doing a few important things right is better than adding lots of features that don’t deliver value.
great communication tools
more affordable than the competition
lack of reporting features
not as well-known as other software
Meister Task serves as a decent alternative to Trello with a slightly lower price tag. Those familiar with Kanban layouts will instantly feel comfortable with its attractive design. Like Trello, it keeps things simple and offers the most important functionality without cluttering up space with rarely used features.
Meister Task will suit small to medium-sized teams looking for a quick and efficient web-based task management software solution. It has been used by Virgin Hyperloop, datenschutzexperte.de, and OPITZ Consulting.
As with most basic Kanban board systems, Meister Task is quick to log in, set up and get working. You can instantly create a free account to start testing the software before upgrading.
The Kanban board design on Meister Task provides a flexible working environment with tasks that are easy to add, remove, update, and manage. Processes and assignments are transparent so you can easily see who is responsible for what and plan accordingly.
Meister Task is really built for this kind of collaboration where small teams can easily pick up tasks, complete updates, add notes and then assign them on to others. It’s straightforward and operational with minimal fuss, streamlining the progression of projects while keeping teams in contact.
In Meister Task you can create an automation box with the Section Actions feature and everything moved into the box will be automated as you define. You can also create templates and recurring tasks to simplify your workflow and customize fields and project boards.
The Meister task Statistics module will provide all the reporting and analytics you need in an attractive layout. It shows the number of current and completed tasks, users, sections, and due dates. Beyond that, there is very little advanced project reporting, as Meister Task is just a simple kanban task management system.
Meister Task is browser-based and will run on any machine, with additional apps available for Windows, Mac, Android, and iOS devices. Some of its many integrations include Slack, Gmail, Dropbox, ZenDesk, and Microsoft Office.
Meister Task is located in Germany and enjoys 99.9% server uptime, with 256-bit data encryption, 24/7 monitoring, fail-safes, and redundancy. 2-factor authentication is available and all accounts are secured with 256-bit SSL.
The Business edition allows the creation of admin roles and permissions with additional security restrictions and the Enterprise edition includes SAML SSO.
The Enterprise edition includes:
The free Basic plan provides unlimited projects and sharing, 200MB attachments, and limited features and integrations. Upgrading to Pro will give you an admin account, reports, search functionality, multiple checklists, and unlimited integrations.
For admin roles and permissions, groups, custom fields, weekend support, and additional reports you’ll need to upgrade to the Business account. There is also an Enterprise version available for large corporations.
For the Basic and Pro packages, there is email support only. Business and Enterprise packages receive priority email and telephone support is offered during business hours. There’s also online support via a 24/7 live representative.
Meister Task a strong competitor to similar apps like Trello, especially considering its lower price tag. The platform hasn’t managed to garner the same level of attention as others – despite offering equivalent features and an attractive interface.
If you’ve had trouble with other time task management software and want to try something new, Meister Task could be what you’re looking for. The best part, you can always test drive the free version and see if it’s right for you.
good for large corporations
extensive security features
advanced business support software
no cheap pricing option
big learning curve
no free version
Project Manager is a full project management suite, offering not only task management but budgeting, reporting, time tracking, and document management. The platform has almost anything you need, from Kanban boards, Gantt charts, roadmaps, timelines, resource and workflow management, and integrations.
Project Manager is a professional tool, aimed at established businesses and corporate entities, but works well for small teams too. It has been adopted by NASA, Volvo, AVIS, Bank of America and the US Post Office, among others.
Out of the box, Project Manager clearly has more features than most platforms but the learning curve is relatively small and the design is nicely streamlined to ease users into it. Most basic task creation, config, and settings can be done with little-to-no training and the additional features are easy enough to pick up along the way.
Project Manager has everything, from task creation, multiple projects, reporting, group and individual boards, real-time dashboards, waterfall, agile methodology, and one-click reports. They are all easily available in drop-down or input menus. You can monitor updates, get business intelligence, track budgets, and answer queries – all from one simple dashboard interface.
All projects allow the creation of group discussions via commenting or online chat windows that work on both mobile and desktop platforms. Gantt charts, to-do lists, project groups, and team workload management all help to keep everyone connected and working as a team.
With Project Manager, you can create automated scheduling and task prioritizing through the calendar system to ensure timelines are adhered to. From there you can also customize how you are notified about updates.
The project interface is highly customizable via drag-and-drop procedures, with automated emails, repetitive task creation, and one-click reporting.
Online timesheets are available for time and staff tracking and these can be exported to reports or viewed with real-time updates to monitor progress. From the dashboard, you can monitor tasks, expenses, changes, resources, and even health information.
Project Manager is web-based with mobile apps for iOS and Android. It can be integrated with Microsoft Office, Google, Salesforce, QuickBooks, JIRA, Slack, Dropbox, Xero, OneDrive, Evernote, and Zendesk.
Project Manager uses 256-bit SSL data encryption and 2048bit Digicert certificates for server security. Cloud facilities are manned 24/7 with CCTV, card access, and 3rd-party security. It’s GDPR, SSAE-16, and HIPAA compliant and utilizes NIST Cyber Security Framework standards.
The personal plan is quite limited, offering only To-Do lists, Calendars and Gantt Charts for up to 5 users. For any kind of collaboration tool, Kanban boards or reports you’ll need to upgrade to the Team package which can handle 10 users.
Beyond this, the Business package provides unlimited projects, dashboards, advanced reporting, time tracking, timesheets, resource management, workload management, expenses and budgeting, unlimited storage, and 1-on-1 training.
Support is available via email and online ticketing or via telephone during work hours, 8-5 pm, Monday to Friday. Enterprise users get additional priority support and online you’ll find a knowledge base, live demos, training videos, webinars, FAQs and more.
Considering that the personal package is so severely limited and the price difference between Pro and Business is so small, there would really be no point in going for anything other than Business.
This makes Project Manager quite an expensive choice so it would best suit big businesses looking for a professional, full-featured solution. However, despite its advanced functionality, it manages to keep the learning curve minimal and provides a simple interface for all users.
Below are ten other task management platforms that didn’t make it into our top 9 task management software reviews, but in some cases, depending on your specific needs they can still be a good choice.
Flow is a nice looking platform with some attractive features, but it functions mostly as task tracking software with a calendar rather than a fully-fledged task management app. While the interface works well, necessary features like templates, tracking, Gantt charts, and task board view are noticeably absent, making it no good for complete project management. However, if you just want a simple, shared Kanban board with some collaboration options, then you might find it useful. It’s available as an app on iOS, Android, Mac, Windows and through any standard browser.
Jira has a wide range of task management features mixed in with some project and business tools. It’s a well-known piece of software with a good following but it doesn’t quite have the features we would normally like to see in task management platforms. Things like reporting, task board view, and a to-do list tool are not available in Jira.
However, the biggest issue with Jira is the slow speed. It seems to struggle whenever things get a bit complicated. It’s likely that the parent company Atlassian will address this in the next update. Still, for now, it makes Jira a difficult platform to recommend.
Basecamp is a fun piece of software that will appeal to young and upcoming businesses that want to keep things light and airy. It comes with a colorful cartoonish design that wouldn’t look out of place in a school but that doesn’t have some good functionality. Its core strength seems to lie in its collaborative tools that assist in group discussions, task updates and the sharing of files.
However, if you’re looking for any advanced task or project management features you might be left disappointed as Basecamp lacks Kanban boards, Gantt charts, task board view, time tracking, and resource management.
Smartsheet sells itself as a work execution platform and it offers a decent range of project management features, albeit at a higher than average price. The software has a well-designed interface with good functionality and several different viewing options, including grid, card, Kanban, and Gantt.
It supports sharing files and communications internally and externally via a range of 3rd-party integrations. You can use tools for budgeting, resource management, and milestone tracking.
Clarizen is a project task management software platform aimed at enterprise-level businesses and the professional services industry. It’s one of the few solutions on the market specifically tailored to larger organizations, particularly in tech or IT fields.
Its customers include EA Sports, box, and Western Union, so users will find themselves in good company. However, the cost and complexity of Clarizen mean it is a niche product that only a small percentage of high-profile customers will appreciate. When a product’s entry-level version is the Enterprise edition, you know it’s a serious platform meant for major corporations.
Timely (from Memory)
Timely is more of a time-tracking software app than a task management platform, but it comes with a clever twist. Timely uses AI to ‘learn’ about your habits and daily activities with the aim to eventually act as a virtual assistant, helping you to streamline your business.
Like Todoist, Timely is mainly aimed at freelancers and solopreneurs, who need to keep track of time spent on tasks for billing. The smart little app comes on iOS, Android, Windows, and Mac with a free trial and online training and support. Features include multiple billing rates, timesheet management, auto time capture, and mobile time tracking.
Proofhub is another all-round task and project management tool aimed at small to large businesses, with Kanban view, Gantt charts, time tracking, and collaboration tools. At a flat-rate fee of $45 a month for unlimited users, Proofhub could work out very cheap for large teams. However, if you want all the functionality you’ll need to opt for the Ultimate Control package ($89/month), which includes customization, labeling, workflows, project management, open API access, and priority support. Overall, Proofhub doesn’t offer much beyond the standard task management features but could be very cost-effective for big companies.
Teamwork Projects is a familiar-looking Kanban and Gantt-style task management system with impressive collaboration and communication tools. It has a ‘free forever’ version, but you have to remember to downgrade it from the free ‘premium’ trial.
It works well, but lacks useful features like integrations and 2-factor authentication – and only allows up to five users and two projects. The Pro account is averagely priced and offers 50 users, 300 projects, and multiple integrations including Slack, Dropbox, Google Drive, and OneDrive.
Hive is a very new piece of software that has drawn a lot of attention from big companies like Uber, Google, and Starbucks. Standout features include the Kanban interface, Gantt charts, workflows, resources, templates, and backlog management.
The design has a particularly polished feel to it and comes across as professional, which might explain its relatively high entry price of $12/user/month. There is also no free version, so this is clearly software for established businesses that are pretty sure it’s the right choice for them.
When you consider that common features like resourcing, timesheets, and extra users accrue additional monthly costs, you have to wonder if it’s real value for money?
Ora is a productivity-driven tool that uses a card system for creating tasks in either a list or a Kanban view. You can create subtasks, milestones, add comments and due dates, use time tracking, and collaborate with through chat windows and with attachments.
There is a free version, but at only $4.33/month for the Startup plan, Ora is on the low end of the price scale when it comes to paid versions. With it, you get task relationships, recurrences, 100MB attachments, and 10 free observers. Above that are professional and Enterprise versions.
As any entrepreneur, freelancer or startup will know, managing your workload can quickly become a time-consuming task, taking time out of more lucrative tasks. Studies have consistently shown that a proper task management plan greatly increases productivity and there is no better way to achieve it than through the best task management software.
You will be able to see all your upcoming work in a single, organized platform. It will show you what time you have free and how to prioritize certain tasks. Repetitive tasks like billing can be automated and reminders can be set to ensure you never miss a deadline.
If you work in a team, all your communications, files, and updates can be contained in a single place so that nothing is ever lost or misplaced.
You’ll be amazed at how much time you save by not having to search through emails, file systems, or calendars, spread across multiple platforms. In addition, any current organizational systems you have in place can be integrated into a task management app, giving you instant insight into the running of your business and where improvements can be made.
Over the past decade, task management software has evolved to become a vital part of any successful business, providing huge cost-savings through cloud-based, online systems that provide automatic backups, built-in security, and a wealth of bonus features to manage your business.
Not all task management software is created equal and to get the best value for money it’s important you choose the correct platform for your business. The best task management software platforms vary from simple, single-user organizational apps to industrial-scale powerhouses that can handle thousands of users and projects.
For small startups, there is no point in investing in an expensive and complex task organizer with unnecessary features that will only waste your time and money. There are many small, inexpensive apps that are perfect for startups of 10 people or less. These have low learning curves and will have you up and running within a day.
However, if you’re looking for software that will serve a big business with multiple teams, projects, and locations, you will need an Enterprise solution. Those plans usually go the extra mile in terms of security, scalability, and industry compliance.
Some of these corporate task management activities are great for integrating multiple business procedures into one – like project management, budgeting, invoicing, HR, and client relations.
Beyond cost and business size, when choosing which of the best task management software platforms are right for you, you should take these additional aspects into consideration:
How much staff training will be required to get up and running? For small businesses, you won’t want to spend a lot of time and money on additional staff training.
If you already use certain software to run your business, ensure the task tracker platform you choose has the right integration to work with those apps.
Even with the simplest apps, you may run into issues. In moments like these, there is a big difference between live chat and actual 24/7 phone support. Make sure the platform you choose has decent customer support in accordance with your business needs.
Check that the platform you choose has apps that support all your team’s devices.
Can the app scale to meet your business requirements as your company grows?
Certain task management platforms are better-suited to specific industries or business types, like retail, tech startups, finance, or real estate.
Depending on your business, you will probably manage projects in a certain way. The best task management software for you is the one tailored to your specific project management style.