10 Best Expense Management Software for 2022

[Tested and Reviewed]

Deyan G. Image
Deyan G.

Updated: June 08,2022

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Are you looking to save money and improve your company’s efficiency? 

Look no further.

We’ve researched and tested a variety of expense management software and compiled a list with the top platforms on the market.

Below you’ll find the best options to streamline your work, reduce accounting errors, and get your expenses in order.

Let’s dive right in.

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Best for: SMBs
Certify

1. Certify

  • Great OCR capabilities
  • Features packed
  • Good tech support
Visit Website Full review
Best for: Mid-sized businesses on a tight budget
Zoho Expense

2. Zoho Expense

  • Easy to use
  • Detailed reporting
  • Affordable
Visit Website Full review
Best for: Fast-growing businesses
Rydoo logo

3. Rydoo Expense

  • Easy to use
  • Good customer support
  • Detailed finance features
Visit Website Full review
Best for: Businesses of all sizes
Expensify

4. Expensify

  • Rich set of features
  • Extensive automating capabilities
  • Simplified approval workflow
Visit Website Full review
Best for: Solo entrepreneurs
FreshBooks

5. FreshBooks

  • Useful accounting features
  • Great knowledge base
  • Integrations are easy to add
Visit Website Full review
Best for: Mid-sized businesses
Sage Intacct

6. Sage Intacct

  • Easy to customize
  • Detailed reporting
  • Integrates with multiple third-party apps
Visit Website Full review
Best for: Flexibility and integrations
Fyle

7. Fyle

  • Excellent UI
  • Feature-rich
  • Numerous 3rd party integrations
Visit Website Full review
Best for: Travellers
Chrome River Expense

8. Chrome River Expense

  • User-friendly
  • Flexible workflows
  • Rules setting is easy
Visit Website Full review
Best for: Small businesses
QuickBooks

9. QuickBooks

  • Intuitive interface
  • Easy accounting features
  • Reliable reporting functions
Visit Website Full review
Best for: All types of organizations
ExpensePoint

10. ExpensePoint

  • Excellent automation
  • Helpful customer support
  • Very customizable
Visit Website Full review
  • Certify – Best in class travel and expense management for mid-sized to large companies
  • Zoho Expense – Best for everyone from freelancers to large enterprises
  • Rydoo Expense – Best for the fast-growing business of mid to large size businesses
  • Expensify – Best for personal financial reporting but also large companies
  • FreshBooks – Best for the solo-entrepreneur
  • Sage Intacct – Best for mid-sized businesses
  • Fyle – Best for flexibility and integrations
  • Chrome River Expense – Best for global travel expense and invoice management
  • QuickBooks – Best for small business owner
  • ExpensePoint – Best values and ease of use for companies of all sizes

How We Ranked The Best Expense Management Software

To give you this list of top expense management software:

  1. We researched the topic and gathered information on what makes a good expense management platform.
  2. We created a list with features the expense management tools needed to cover.
  3. We studied the available platforms and created a list with them.
  4. We read reviews, user ratings, and experts’ opinions on those platforms to come with the most preferred ones. We rated the software based on how it performed and how other users graded it. 
  5. We checked the available features and tested how they were performing.
  6. We contacted customer support when available and put them to the test.
  7. We checked the knowledgebase and how helpful the information there was. 
  8. We compared the basic features of each of the software.
  9. We checked if additional features were available. 
  10.  We looked at the pricing models and types of plans the expense management software provided and if it corresponded to the value it brought. 

And lastly, we gave our verdict based on our research.

How We Tested The Expense Management Software

To test the software we checked the basic features an expense management software needs to have. 

  • Expense Management 

The expense report tools such software builds the spine of expense management systems. We tested the core features of each software to ensure they covered users’ needs. 

  • Automated workflows

Working with software that automates your job makes all the difference. It cuts processing time and reduces errors. We made sure we included automated workflows when evaluating the expense managers on the list.

  • Compliance control and security

Financial reporting and accounting need to follow certain regulations. When we tested the expense management software we included a comparison of features that comply and ensure secure and controlled expense management.

  • Analytics and reporting

We examined if the listed platforms had features to help analyze the expenses a company accumulates. Reporting features help pin expenses and also give insights on where they can be optimized. 

  • Integrations

Integrations play an important role in coordinating business processes. If your expense management system integrates with your CRM and accounting software you’ve saved time duplicating information from one source to the other. We’ve included integrations in the evaluation with exactly that in mind. 

  • Ease of use

The software you work with needs to be easy to use and navigate through. It needs to assist non-tech savvy users instead of creating additional work. We’ve checked which are the expense management software that best complies with that requirement. 

  • Customer Support

We went on to check what type of support you can get when working with each platform and compared how well support agents handled requests. 

  • Pricing

We gathered information on pricing options and what each of the software plans provided to check if the value was equal to the price. 

After taking these steps to evaluate the expense management software we compiled the list below.

Best for: SMBs

1. Certify

Great OCR capabilities

Features packed

Good tech support

Certify is one of the best expense management software on the market. It delivers a great user experience and is backed with award-winning customer support. The expense management app is packed with a variety of features that can be customized to fit the needs of any organization from small businesses to large enterprises. Some of the organizations that use Certify are Century 21, Garmin, and the National Hockey League Players’ Association.

Expense Management

Certify provides a fully integrated expense management solution that can easily automate your finance-related tasks. It also gives you better control over your company expenses. Certify allows you to save time and money, and focus on more strategic work. 

Certify’s features help ensure that reports are submitted on time. You can always access real-time data and get insights into how everyone is spending the company’s resources. The creators of the platform have thought of compliance as well by providing built-in audit reporting tools that track compliance and fraud issues on time. 

Mobile App

Certify’s robust set of features is available on its mobile application as well. The software has an outstanding OCR scanning tool allowing quick reports and real-time expense tracking. The platform automatically fills expense reports once photos of receipts are uploaded in the system. The mobile app also allows geo-location, receipt storage, and reports in offline mode. 

Automated workflows

With Certify you’re able to cut significant time in expense processing through a number of automated processes. The software auto-generates expense reports and automatically shifts between online and offline functions. You can also send automated emails to employees with reminders and other tasks. The automation allows accuracy and transparency which every business needs. 

Compliance control and security

Certify’s real-time compliance control allows companies to expose any suspicious or fraudulent activity. Managers can quickly see if expenses are appropriate and approve or decline them. Employees also benefit from the compliance features of the software. They get immediate feedback if any of their reported expense is compliant or not. 

Analytics and reporting

Certify’s management software supports an automated expense report features that create expense reports for every employee. The reports can be scheduled and send automatically according to your needs. The lengthy processes of expense reporting, approval, and reimbursement are cut short and spared from any errors. You not only save time but keep control over your company’s expenses. 

Integrations

Certify finds its place in our top 10 expense management software because of its application programming interface (API). 

The software is built and constantly updated to support third-party integrations and workflows. Certify’s API allows for integrations that directly collaborate with its data. 

Anything can be customized to your ERP, payroll platforms, CRM, banking, and other payment systems. Additionally, Certify has pre-built integrations that cut the process short and make it unnoticeable. Certify integrates with NetSuite, Sage, PayCor, and QuickBooks.

Ease of use 

Certify’s interface is relatively intuitive. However, the expense management software has one of the best and all-encompassing systems. You don’t need to have any prior tech knowledge to navigate through the system but it might take time to get used to Certify’s capabilities. 

The dashboard is clear and informative. The colorful charts draw attention and add to the software appeal. 

Customer support

Certify provides telephone, chat, and email support to its customers. Additionally, there’s a knowledge base page and API support page and provided training to ease customers into the expense management software specifics. The customer support is generally knowledgeable and quick to answer. 

Pricing

Certify comes in 3 types of packages. The basic plan starts at $8 per user per month. It’s perfect for someone experimenting or not yet convinced if Certify is the right choice for them. It provides enough features to help you make a decision.

If you’re ready to explore what Certify has to offer you can choose one of the other price plans.

  • Professional plan – Price is available upon request but the plan includes the CertifyMap mileage calculator, TripCase mobile app access to flight information, and the full reporting suite among other features.
  • Enterprise plan – This subscription is also based on quotes. The enterprise expense management software has HRMS and multiple ERP integrations and is available in 64 languages and over 140 currencies.

The company provides demos and 14-day free trials. 

Verdict 

Certify can be a bit hard to get used to. However, it is one of the most well-rounded expense management software for the SMB market size. It includes all the necessary features to help you monitor and manage your employees’ expenses. It aids you in keeping track of where you’re money is going and what policies need adjusting. On top, the automated reports help you keep everything timely organized. The platform has a flexible integration policy and can accommodate all sorts of third-party applications. Certify’s policy is to handle integrations directly with the exception of QuickBooks. Certify is a great choice for anyone who wants to keep a detailed report on their expenses and is not afraid of the learning process.

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Best for: Mid-sized businesses on a tight budget

2. Zoho Expense

Easy to use

Detailed reporting

Affordable

Zoho Expense is an expense management software designed as a straight-to-the-point solution— one of the reasons it’s on our list. The platform is designed to deal with a specific set of tasks and the features can be easily customized to fit any business type. All Zoho software is aimed at mid-sized business and the expense tracker is no different. Some of the brands using Zoho as their expense manager are FoodPanda, Exotel, and Plivo.

Expense Management

Zoho Expense’s main features include the usual suspects- approval process control, receipt management, spend and reimbursement control,  and workflow management. They make for a quality finance and accounting software.

Mobile apps

Zoho’s mobile expense module apps are great. With a sleek dashboard design and features that automate expense reporting— the platform does its best to minimize data entry. The OCR functionalities are top-notch and receipts are automatically uploaded once scanned. You have no problem categorizing vendors and group receipts accordingly. If you by any chance enter the same receipt twice Zoho will let you know. 

Automated workflows

The automation process of the expense management software goes beyond grouping and flagging double-entries. Zoho Expense allows you to automate your accounting processes by integrating with Zoho Books. 

The automated approval is another invaluable feature that will ensure efficiency. Managers get reminders for expense approvals that they can simply click to approve or decline. Your employees are reimbursed faster and productivity is kept high. 

Compliance control and security

Zoho’s entire platform is thoroughly compliant with multiple laws and regulations when it comes to financial information, personal and accounting data, and quality. The expense module doesn’t yet have features to cover automatic fraudulent attempts from employees, like for example scanning the same receipt two months in a row. There are analytics for policy violations, however. You’ll be able to pay closer attention to employees who tend to deviate from company expense policies. 

Analytics and reporting

Zoho Expense provides analytics features that will help you stay informed and prepared to make a change whenever is necessary. The software will break down your expenses by categories— travel, business, entertainment, or anything else. The reports will show you where you accumulate most expenses and how they compare to the rest of the categories. 

You get automatic expense distribution and reports. You can pre-set the system to generate the reports in a way to fit you and in time that’s best for you. The intuitive dashboards will help you streamline travel, invoice, and expense management in no time.

Integrations

Zoho Expense integrates with various solutions— accounting software, CRM, HR, documents, financial platforms,  and invoicing. The expense module works perfectly with other Zoho software. Among the third-party integrations are those with QuickBooks, Xero, Forte, G-Suite, Slack, Evernote, etc.

The expense software can also be accessed through its API. That ensures you have the freedom to expand the platform for your needs. 

Ease of use 

Zoho Expense’s interface is intuitive to use. The dashboard presents no issues when navigating, making all the necessary information readily available for anyone with the appropriate access. 

Customer support

Zoho developers have made sure you get all the help you need when working with the expense management software. In the support section of their website, you’ll find guides, forums, an FAQ section, blogs, and webinars. Customer support is available 24/7. There’s an email option. The support agents are knowledgable but at times you have to wait a bit until they get to you. 

Pricing

Zoho Expense comes in several price packages. But as a starter, the expense management software has a free plan that covers up to 3 users and has all the basic features—  multi-currency and mileage expenses, rules, project tracking, and email support. 

  • Premium plan is for a minimum of 10 users and starts at $2.70 per user per month. The plan covers the starter package features and adds 25 automated workflows, unlimited receipt storage, auto-scans, advanced approval flows, and more. 
  • Enterprise plan includes everything Zoho can offer in the expense management section. Some of the benefits are ERP integrationTMC integration, and a dedicated Account Manager. Price is available only through a quote. 

There’s also a 14-day free trial. 

Verdict 

Zoho Expense is an affordable expense management software aimed to cover everything a mid-sized business would want. It is flexible and can fit larger organizations or solo-entrepreneurs as well. The platform has a clean interface and easy to navigate dashboards. They store all the information you need to keep track of where your expenses come from. The software integrates with multiple Zoho and third-party applications and ensures you don’t duplicate work. While it can be a bit pricey Zoho Expense does offer an all-around solution that is easily one of the best expense management software on the market.

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Best for: Fast-growing businesses

3. Rydoo Expense

Easy to use

Good customer support

Detailed finance features

Rydoo Expense is an expense management solution suitable for all sizes of companies. Its automation features help you manage tasks in less time and ensure you avoid any errors that manual entries create. For example, you can easily digitalize receipts using the mobile app or web camera. The process guarantees your expense reports will be reviewed and reimbursed fast. Some of the top players using Rydoo Expense are Deloitte, Renault, Sodexo, Burger King, Jaguar, Miele, and many more. 

Expense Management

What makes a good expense manager is the automated expense input options and Rydoo delivers the right features. The OCR scanning option simplifies the reporting process and lets your employees focus on more important tasks. You can further automate expense management by implementing policies and let the app monitor if they are followed. You’ll know how the company’s money is spent and where.

Mobile apps

Rydoo Expense app lets you and your employees keep up to date with expenses. With the mobile app, you can track every dollar at any time only through a smartphone. Receipts can be scanned in real-time and spendings can be logged directly in the systems

Automated workflows

Rydoo Expense provides features to manage workflows automatically giving you control over company expenses. You can create automated approvals and workflows based on your needs once. Rest assured the software will monitor everything for you. With Rydoo, you can reduce your workflow optimizing processes— freeing time for other tasks. With the Enterprise plan users get access to the software API and direct bank transaction options. 

Compliance control and security

Rydoo Expense is one of those expense management solutions built to comply with set internal expense policy but also with governmental regulations. The functionalities of the platform make sure everything is under control—from timestamps to duplicated receipts. 

Integrations

Rydoo Expense fits perfectly with another app the company offers—Rydoo Travel. Working together the apps can automate your employees’ entire business travels from booking transportation and accommodation to travel expense reporting. You’ll be able to keep full control over the expenses and minimize travel costs.

The platform also integrates with a variety of third-party applications. The integrations with QuickBooks and Xero will allow you to consolidate your accounting information. Further, the expense management software integrates with companies that offer CRM and ERP solutions. A few of them are SAP, Microsoft Dynamics, and Netsuite. Additionally, you’ll be able to centralize your communications with Slack integration.

Ease of use 

Rydoo developers have created software with intuitive interface and dashboards available in multiple languages. That helps operate your business with little investment in learning the ins-and-outs of the program. You’ll start using the features in no time. 

Customer support

Rydoo Expense powers its knowledge base with multiple whitepapers and blogs. The software has a dedicated help center where you can find information on FAQs and access guides on everything. The support team is friendly and quick to answer. They are available through chat, emails, and via phone in business hours. 

Pricing

Rydoo offers three paid plans.

  • The Starter plan is best for companies that need expense management software for up to 50 users and comes at $7 per user per month if you subscribe for an year in advance. It offers basic features like OCR scanning, approvals, and mileage expenses.
  • The Growth plan comes at almost  $9 per user per month and it’s recommended for businesses with 50 plus users. It has the basic features of the platform and adds a second level of approvals, per diems, and policy rules.
  • The third Rydoo plan— Enterprise has the features of the other two plans and adds ERP integration, access to the API and direct bank transactions feed. The price is not fixed and is only per quote. 

You can also request a demo, to see what the expenses software can do and decide if Rydoo is the right choice.

Verdict 

Rydoo Expense is an excellent choice for mid-sized businesses that want to get their expense reports in order. While the platform lacks analytics features you can still get expenses organized in great detail. The automatic reporting cuts the middle-man and gets the expense information straight from your employees to your accounting department. The platform’s integrations tie the whole process of approval, reporting spending on travel, and accounting together. You have a well-rounded software that gives you pretty much all you need to manage your expenses at an affordable price.

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Best for: Businesses of all sizes

4. Expensify

Rich set of features

Extensive automating capabilities

Simplified approval workflow

Expensify is an expense management software that can simplify expense management for anyone— from individuals to large businesses in any industry. With the software, you’re able to organize your receipts, track your expenses, and easily submit your expenses for accounting and reimbursement. Some of the companies using Expensify are Tribeca Film Fest, Xero, Pinterest, and GitHub. 

Expense Management

Expensify’s Smartscan will helps systemize expenses without complications. You just need to take a photo of your receipt and the software will take it from there. Each receipt gets categorized and business expenses are automatically submitted for approval and reimbursement. All this is done on the go through the mobile app. 

The expense management software offers a few other important features like corporate card integration, multi-level approvals, and synchronization with different accounting software. Expensify creators have done their best to save time and organize processes to fit any requirements.

Automated workflows 

Expensify allows automating expense grouping by type. This way the software distributes expenses to the right employee and business tasks. It also ensures that employees will be reimbursed faster. Users can pre-set policies and approvals so they don’t have to go back and forth approving expenses. Once the rules are set the platform controls how expenses are reported and accounted for. 

Compliance control and security

Expensify offers automated transactions like billable time, mileage, and other expenses for reimbursement that allow you to create a clear audit path. Those expense management tools help ensure compliance and reduce fraud. 

Analytics and reporting

Expensify comes equipped with a robust reporting feature to make sure organizations keep up. Reports can be automated and fine-tuned to specific requirements. Once rules are in place the travel and expense management software will let you know how you’re performing and where is best to change policies. With Expensify filters and Analytics View, you’ll know all about your expenses.  

Integrations

Expensify supports integration with many commonly used accounting programs like QuickBooks, Sage, Oracle, etc. The software supports automatic integration with financial institutions, credit cards, and other payment systems. There is no need for any manual data entry. 

Ease of use  

Expensify requires a bit of time to get used to. You don’t need to have prior knowledge in expense management apps to operate with the software but the interface can seem a bit challenging. The dashboard lack detailed information and navigation can sometimes be confusing. The software, however, manages to automate most of the tasks so there’s little you actually need to learn. 

Customer support

Expensify has a library of training videos and enough workshops to get you started. There’s also a whole page with training documentation. Additionally, you get 24-hour email support and chat in working hours. There’s also an Expensify community page that is helpful.

Pricing

Expensify comes in two types of plans for individuals and two for organizations. The tiers start at $5 per user for both groups and include different features. 

The individual plans include SmarScans, automatic mileage tracking, and auto-categorized expenses plus automated management reports and receipts.

The enterprise tiers are separated into two. The Collect plan starts at $5 and includes all the features in the individual plans plus auto-sync to accounting software and Expensify card with auto-reconciliation. The Control plan costs $9 per user per month and has all the Collect plan features but adds multi-level approvals and corporate cards management. 

Verdict 

Expensify is an expense management software that goes into great detail when it comes to automating expense reporting processes. It’s perhaps the most detailed software on our list when it comes to workflow automation. There is a learning curve that you have to get over and the dashboard could use improvement. However, that doesn’t get in the way of Expensify delivering a very decent expense management solution.

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Best for: Solo entrepreneurs

5. FreshBooks

Useful accounting features

Great knowledge base

Integrations are easy to add

FreshBooks is accounting software that can help you manage expenses with little effort. The platform allows users to send and administer invoices, track bills, and collect online payments. The expense management solution is straightforward and simple and is best suited for the self-employed. 

FreshBooks is ideal for those looking for an online accounting service and the 24 million users of the platform can confirm that. 

Expense Management

FreshBooks main goal is to save you time and frustrating paperwork. The expense management software is cloud-based which means you can access it from anywhere. The features are flexible and small-business friendly. The software supports you through your whole sales cycle, making collection easy and deployment painless. You can modify FreshBooks’ capabilities to fit your brand policies and look as professional as you like. 

Mobile apps

Freshbooks’ mobile apps, available on both iOS and Android are as functional as the web module. You can log expenses, track time, receive updates, send invoices —all while chatting with your customers. You don’t have to worry about synchronization as all is done automatically.

Automated workflows 

Freshbooks not only doesn’t require you to have prior accounting knowledge but it automates expense tracking. With a few clicks, you can organize everything without any headache. The platform allows you to follow up on clients, track costs, and organize your business more efficiently. You can automate the majority of your accounting work and organize online payments faster. You get auto-bills and pre-schedule recurring payments.

Compliance control and security

Accounting software needs to be not only accurate but also secure. FreshBooks definitely complies with that. The software is PCI (Payment Card Industry) compliant and regularly undergoes third-party audits to ensure it continues to be secure. 

Analytics and reporting

The expense report software is created to prioritize tasks and display information in a way that helps you show the most important jobs to your teams. 

The analytics features help you keep project spending under control and within budget. You get instant information on how your business is performing and where you need to change things. The dashboard directs your attention to every detail of your spending. 

You can generate profit and loss reports almost automatically, get the monthly costs reports, and monitor your balance sheetsTax calculation is also something the expense management software supports. All your reports can be exported and reviewed when needed. 

Integrations

FreshBooks is all about bringing all your accounting data in one place. The software integrates with lots of third-party apps like Stripe, Shopify, PayPal, and G Suite. You get to extend the app’s functionalities in no time. 

FreshBooks allows access to its API. You can create applications and integrate them into your accounts. Anything from automatic invoices to listing clients’ information or copying data to third-party solutions and more.  

Ease of use  

While there are a lot of features that FreshBooks delivers using them remains easy. The interface of the expense management software is one of the best— clean and simple. Navigation happens intuitively and fast

Customer support

FreshBooks provides a rich library with learning materials. You get support webinarsblog posts, and guides. The customer support is exemplary and eager to help. You can get in touch through email, chat, and phone during working hours. 

Pricing

FreshBooks is one of the expense management apps meant to answer the needs of the small business or solo-entrepreneurs and prices reflect that as well. 

There are several plans the company offers. The Lite package starts at only $6 per user per month and is best for businesses with up to 5 users. It supports unlimited customizable invoices, online payments, bank transfers, tax reports, and estimates, еtc. 

  • The Plus plan of the expense tracking software is built for up to 50 users and comes at $10 per user per month. In addition to all Lite features, this plan includes late fees, retainers, double-entry accounting, and more. 
  • The Premium plan supports up to 500 users and bills $20 per user per month. The final– Select plan supports companies with over 500 users. Price is available upon requests. 

The expense management app also has a 30-days money-back guarantee

Verdict 

FreshBooks is designed for the service business. Everyone from an interior decorator to plumber and lawyer can take advantage of the feature-packed accounting platform. It’s easy to navigate and doesn’t require any prior accounting knowledge. FreshBooks helps you manage your time better and build an automated accounting system

While it’s mainly targeted at small businesses its functionalities go a long way to tidy expense management and is one of the best solutions in its class.

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Best for: Mid-sized businesses

6. Sage Intacct [EMS]

Easy to customize

Detailed reporting

Integrates with multiple third-party apps

Sage Intacct is the finance and accounting software part of Sages’ ERP system. It’s designed to help midsize organizations manage accounts operations, general ledger, and more. Features like financial consolidation, real-time inventory management, reporting, and multi-currency support have made the platform popular. Some of them are Burger King, Cameo Global, and Yardstick.

Expense Management

Sage Intacct offers a wide range of features to manage your financial expenses. You can monitor your cash and spending, follow with order management, accounts payables and receivables, and many more. In addition, the expense management software has modules that stretch the app’s functionality to meet your business needs. It doesn’t matter in which sector you work because Sage Intacct perfectly adjusts regardless of your industry.

General ledger makes data entry smoother and less time-consuming. It also ensures there are no errors in your financial reports. You get control over your spending and minimize efforts at the same time. 

Automated workflows

With Sage Intacct, you can easily automate the accounting process. The automation processes allow you to streamline accounts payable. You get real-time access to your transactions and data and can pre-defined workflows and approvals. With the expense management software, you can also set internal controls and align policies that organize your employees’ work and save you time auditing reports.

Compliance control and security

In support of its quality features, Sage Intacct is compliant with regulations. The platform is in line with the HIPAA (Health Insurance Portability and Accountability Act ) and the GDPR (General Data Protection Regulation) applicable in Europe. The platform is regularly audited and provides audit access to its customers to show transparency and build trust. 

Analytics and reporting

Sage Intacct comes with a variety of graphs, dashboards, and charts that help anyone understand the accounting part of their business. The platform allows visibility and simplifies otherwise complicated financial information. You get customizable reports on key performance indicators like commissions and returns directly in the system. You can also calculate and analyze balance sheets and monitor payment transactions. These features will allow you to stay on top of your financial performance and make changes right when you need to. 

Integrations

Sage Intacct can be integrated with multiple third-party solutions. The Sage Intacct Marketplace contains numerous solutions that work great with the software and make sure any customer can import their data on the system.

Ease of use 

Sage Intacct dashboards are robust and user friendly.  The interface of the expense tracker is pleasing and intuitive. Creating timesheets is painless and editing is a quick process.

Customer support

Sage Intacct provides extensive customer support off and online. You can check out their community page any time and find answers or take part in any discussion. At any time you can request assistance through the chatbox or call a representative. You can browse the blog, get whitepapers, or request a demo of the expense management tool. There are also webinars you can sign up for. 

Pricing

Sage Intacct pricing is available upon request. There are no stated plans and pricing on their website. For someone looking to compare pricing that might not be ideal, as you’ll have to request a quote and that takes time to prepare. Additionally, you’ll need to have a clear idea of what you’re looking for so the company can match their quote with your requirements.

Verdict 

Overall Sage Intacct provides an excellent expense management system. The platform manages to deliver a cloud-based service accessible from anywhere. That cuts on costs and risks that a traditional on-premise financial software can create. Sage Intacct is created to be modified without the need for programming skills. The design is sleek and the expense management app works well with other software through its many integrations. The lack of set prices can be an issue. But given the great detail with which you can organize your financial information waiting for a quote might be worth after all.

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Best for: Flexibility and integrations

7. Fyle

Excellent UI

Feature-rich

Accurate receipt tracking

Fyle is one of the most dependable expense management systems. It launched in 2016, created with the task to help companies with expenses management.  

Fyle uses artificial intelligence to extract information from any data management system. It sniffs out errors that humans would usually miss. It is perfect for individuals and business organizations and basically anyone that can benefit from the automated workflow. 

The expense report management software flawlessly integrates with G-Suite and most of the top accounting solutions. It reduces processing costs by 100%tracks receipts, and automates policies. Some of the finance teams who love Fyle are Royal Enfield, Prime Group, FreshWorks, and Laguna. 

Expense management

Fyle’s extensive features make expenses management easy. It covers expenditures, card approvals, compliance, budgets, and payments. You can also rely on it for analytics, integrations, finance operations, and security.

You have individual and corporate dashboards to manage personal and company expenditures differently. With the software, you can import transactions from your credit card. It lets you sort expenses into various categories and filters. The tool alerts you of spendings over the fixed threshold, adds tax groups, and fixes exchange rates

Fyle has a mobile application available for Android and iOS devices. With the expense management app, you can snap with Instafyle and add receipts within seconds. All the features are on the side-bar on the left, and you can seamlessly switch between corporate and personal accounts. 

Automated workflows

Fyle saves you time when making expense reports and tracking receipts. The software’s automated management processes guarantee the easy flow of record keeping. Its data extraction engine automatically captures and extracts information. 

Employees can request advances ahead of time. You can schedule email reminders and notifications on different reports and expenses. You can keep up with your staff’s spending habits.

Compliance control and security

Fyle’s compliance system is one of the best things about it. It allows Approvers — admins who can sign off on an expense — to easily detect spendings above the fixed policy. They can approve or deny such entries. 

The tool lets you sync all the transactions on your company’s credit card. This way, you know when employees are spending above the limit, and easily reconcile their transactions

Fyle complies with the General Data Protection Regulations (GDPR). It is the core of Europe’s digital privacy legislation. You can configure your security settings with Single Sign-On (SSO) or IP restrictions

The former controls login details; only those with the company login credentials can get access. The latter ensures employees cannot use the software outside the corporate network(s). It is possible only with whitelisted IP addresses. 

Analytics and reporting

With Fyle analytics, you get real-time actionable data. You have three options: Insights, Operations, and Risks. 

The first lets you know what your employees spend more on. The second shows the average time it takes to create an expense report and the submission rate

The software also automatically calculates risk scores, so you’ll be protected from fraud. Shows the frequency of policy violations, unauthorized weekend spends, etc. The analysis is presented in pie charts, bar charts, and flowcharts

The expense management tool uses 2 reporting systems. The first is general reports, consisting of details of each employee’s expense information. You can manage columns and file reports based on specifications. 

The second is the Management Information System (MIS) report. You can sort records by department, projects, vendors, and categories

Integrations

Fyle has 2 integration options – accounting software, and custom apps

The expenses software was initially used just with QuickBooks. It now works with FinancialForce, Oracle, Intacct, Netsuite, Bill.com, Sage, Myob, and Microsoft Dynamics. Xero and G-Suite. If you want to use a custom app, you can build one using Fyle’s well-documented APIs

Ease of use

The solution has a minimalist design and a straightforward, intuitive interface. The dashboard shows you your recent reports at a glance. All the tools you need are available in the side-bar. The functions are self-explanatory, and a tech rookie can easily navigate it without any issues. If you are a beginner, Fyle has pop-up suggestions for guidance.

Customer support

Fyle has a very rich Help Center. It has articles, tutorials, and FAQs. If you can’t find a solution there, you can send an email with attached screenshots of the issue. The website lacks a live chat and we couldn’t find a phone number.

Pricing

The expense tracking software offers 3 bundles

  • The Standard plan begins at $4.99 per active user. It is ideal for startups with 1-25 employees or less than 30 expense reports per month
  • The Business subscription starts at $8.99 per active user. It is for fast-growing companies with 25-200 staff or less than 50 expenditure records monthly. 
  • The Enterprise plan uses a quote system. It is best for multi-country enterprises with over 200 employees or 250+ expense reports monthly

Fyle offers a demo for the Business option and a free trial for all bundlesNon-profits, educational, and religious institutions get discounts

Verdict

One of the best expense management software, Fyle has a clean and straightforward interface. It offers accurate and automated receipt tracking, has extensive paid features, and allows 3rd party integration. Although it is a bit pricey and doesn’t offer a free plan, it is excellent for detailed and seamless expense reports.

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Best for: Travellers

8. Chrome River Expense

User-friendly

Flexible workflows

Rules setting is easy

Chrome River Expense is a cloud-based expense management software developed to serve the need for businesses of any size. The target customer group, however, is the mid-sized to large organizations. The platform is designed to help you manage both travel and other related expenses. It provides tools to control invoicing, auditing, and analytics. 

Expense Management

With River Expense as your business management platform, you’ll be able to customize your expense report tasks completely. The platform has built-in business rules that will help you set approval and expense policies. With the per-diem settings, you’ll be able to track how your employees report spendings. The software allows reports in multiple currencies and languages. You can create multiple user roles and set restrictions on what those users can and cannot do. All expenses can be grouped to cut time for approval and reimbursement. 

Mobile Apps

The mobile app of the expense management software has all the functionalities of the web platform. The design is continued in the app and the same features are available for mobile users. The interface and dashboard are kept functional and tasks can be fulfilled easily. Through your phone, you can create expense reports automatically as expenses are posted. 

Automated workflows

Chrome River Expense allows you to automate most of the expense tracking—leaving time for more important business tasks. You can set standard or custom reports that will be generated automatically as expenses are uploaded. You can also export those reports in various formats. There’s a Direct Pay feature that sets automatic reimbursements based on given criteria. 

Compliance control and security

If you’re required to follow certain compliance policies or have set internal ones Chrome River Expense will help you enforce and maintain them. You can set rules for expenses types, employees, and different geographic locations.

Analytics and reporting

Chrome River Analytics has an excellent expense report app that arranges data in a way that makes sense to you. Expenses are grouped in understandable and easy to analyze way so you can make cost-saving decisions on time.

Along with the Expense module, Chrome River offers the Prosper set. The module allows users to view and analyze accounts with the most expenses and go into details of how costs have been accumulated. That gives you an insight into where company money is spent and how that can be improved.  

Integrations

Chrome River comes equipped with expense management tools that can be easily integrated with multiple internal and external software. The integrations with Google Maps allows mileage to be tracked while mileage rules are created and maintained. 

You can also integrate Chrome River Expense with SAP, Oracle, People Soft, and Ellucian. Travel management integrations are also available applications such as BCD and Carlson, Further users can upload Uber receipts directly onto the platform. 

Ease of use 

The interface of both the web platform and mobile apps make the expense management software easy to use and learn. The platform is intuitive and simple to use and doesn’t require prior tech knowledge. Additionally, Chrome River team is involved in the initial configuration and installation for your convenience. 

Customer support

Chrome River Expense comes packed with learning materials so getting started shouldn’t be an issue. On the platform’s website, you can find white papers, webinars, and videos. You can take advantage of the blog or get the assistance of the customer support via email. 

Pricing

Pricing is not provided on the Chrome River Expense website. If you’re interested in what the expense management software can offer you’ll have to reach out to get a quote. The company provides demos to showcase what the platform can do and how it differs from other solutions. 

Verdict 

Chrome River Expense is one top performance on the expense management market. It’s best suited for mid-sized or larger corporations, and especially those working globally as it supports the multi-currency and multi-language platform. The software offers all features and functions needed for the management of expenses— no matter where the expense is created. Pricing is not clearly stated and depends on your requirements. However, the company makes up for it by extending its help to installing and jumpstarting the platform for you. Also for those who can’t make up their mind, there’s a demo.

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Best for: Small businesses

9. QuickBooks

Intuitive interface

Numerous accounting features

Reliable reporting functions

QuickBooks is the business accounting software by Intuit that has dedicated features to help you track receipts and mileage, do multilingual invoicing, and calculate project profitability. The platform best suites small businesses but can be scaled to any needs. 

Expense Management

With the base level plan of QuickBooks, you’ll get access to features that help you with invoicing and estimates. You’re able to manage expenses, and import data from other software. QuickBooks Enterprise plan gives you automation, more bill and payment management, as well as inventory and time tracking in addition. And the Plus package contains budgeting and analytic features.

Mobile Apps

QuickBooks mobile app is available both on iOS and Android. It has all the features to help you stay connected wherever you go. You’ll be able to enter transactions, track expenses and invoices and send and analyze reports. The expense tracking software backs up automatically and across devices ensuring your data stays safe. 

Compliance control and security

QuickBooks is PCI compliant which makes it ideal for businesses who need to demonstrate they’re working with platforms that comply with the standard. 

Analytics and reporting

QuickBooks allows users to customize their reports according to their needs. You’re able to set pre-determined times in which the system generates reports so you don’t miss deadlines. QuickBooks has smart filters that speed up browsing through the system and use autocomplete when possible. The expense management tool allows you to set up to 3 people with administrative roles

Integrations

QuickBooks integrates with over 650 other applications. Among the most popular integrations are those with PayPal, Shopify, Fathom, Method CRM, BigTime, and Ecommerce Sync by Webgility.

The platform’s API is also available for any developer who wants to build on the software and add integrations. 

Ease of use 

Quickbooks has an excellent user interface. The dashboards are comprehensive and easy to navigate through. The platform is simple to understand. 

Customer support

The expense management software has one of the best support platforms with over 300, 000 support articles, video tutorials,  and webinars. It has a blog and community page with FAQs. If that is not enough you can always contact the customer support via email or online on their website. However, you’ll have to create a profile prior to contacting them.  

Pricing

QuickBooks pricing comes in 4 packages for small businesses and one for freelancers

  • The basic price package- Smart Start costs at $8 per user per month and tracks income and expenses, receipt features, along with tax deduction and invoice payments functions. You get the general reports and options to track miles and sales. 
  • The Essential package of the expense management solution starts at $12 per user per month and along with the Smart Start features include functions to manage bills and track expenses. 
  • The Plus package is the most popular and comes at $24 per user per month, which is a bit steep. It does provide all the features the previous two plans have plus project profitability and inventory tracking.
  • The fourth QuickBooks plan- Advanced comes at $45 per user per month. It adds analytics and insights, batch invoices, access control, automated workflows, upon-demand online training, and dedicated account manager. 
  • The personal finance software plan—The Freelancer comes at only $1 per user per month. The package includes features to help you track income and expenses, organize receipts, estimate taxes and deal with invoice payment, as well as track miles and run basic reports. 

Additionally, there’s a whole list of add-ons for any of the packages.

Verdict 

QuickBooks is an expense management system with a solid customer base. And that can be explained by the many functionalities integrated into the system. The software helps you keep track of any expenses, make sure you account for them properly, and even give forecasts and tax estimations. It’s an accounting software targeted at mid-sized companies but it can very well stretch and, integrated with other solutions, meet larger companies’ needs. However, the price is well above the average and for the most preferred plan and might not be ideal for businesses that need a better balance between quality and price.

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Best for: All types of organizations

10. ExpensePoint

Excellent automation

Helpful customer support

Very customizable

ExpensePoint is a cloud-based expense management software that can help you organize expenses and streamline financial processes. It has great reporting features that add to the functionalities and ensure you stay on top of your expenses.  

Expense Management

ExpensePoint allows your employees to generate, submit, expenses any time, and from anywhere. Once reports are submitted you can immediately approve or disapproved them and finalize expense reports. The platform is reliable and can help you reach your financial goals by automating expense processes.

Mobile Apps

ExpensePoint mobile app allows you to report and track expenses from anywhere. You can take photos of your receipts and link them to each expense. You can manage your credit card transactions, and instantly upload costs onto the expense management software. The mobile access cuts expense accounting time and organizes reimbursement faster. 

Automated workflows

ExpensePoint allows for highly granular control over expense policies. The robust set of features includes— receipt imaging system, credit card integration, data integration, multi-currencies, reports, and analyses, reimbursement, and security policies. All can be automated to streamline your work. 

Compliance control and security

ExpensePoint is SSAE18 – SOC I Type II compliant which means that the platform has undergone audits to ensure it has reliable processes that handle data accurately. That guarantees not only that the platform will give accurate information about your processes but it will help you build trust with your own clients.

Analytics and reporting

ExpensePoint expense report app can efficiently optimize the cost lifecycles. The features work by linking receipts to respective expenses. Once receipts are scanned they’re automatically distributed.

What’s more, with ExpensePoint it’s easy to analyze your spending. The platform has more than 36 onscreen analysis reports and over 60 reporting filters. Those reports will help you monitor every aspect of your business. In addition, you can export reports in various formats – XML, CSV, PDF, or Excel.

Integrations

ExpensePoint is not the expense management software with most integration on the market. The software only integrates with a few third-party applications. The platform integrates with Master Card, Sage, and QuickBooks. If you’re looking for a software that allows multiple integrations ExpensePoint might not be the best choice. If that’s not a concern, the application has many expense tracking features you can take advantage of. 

Ease of use 

ExpensePoint has a friendly user interface. Working expense tracker doesn’t involve hours upon hours of studying as the software is created to be intuitive and simple. ExpensePoint is very flexible and you can customize and update it whenever you need to. 

Customer support

You can get in touch with ExpensePoint representatives over the phone, chat, or in an email. The customer support is knowledgable and quick to answer. Additionally, on their website, you can find a blog with a variety of posts on different topics. 

Pricing

With ExpensePoint, you don’t get over-complicated price plans and mysterious feature sets. All features the expense report software offers come at just $7.50 per user per month. You get anything from unlimited monthly expense reports, credit card imports, workflow approvals, and multi-currency to integrated APIs, full site management, and free system setup

If you’re not sure that ExpensePoint is the right software for you there’s a 15-day free trial you can take advantage of.

Verdict 

ExpensePoint is an expense management software that has a powerful set of features to help your expense reporting. It enables users to generate, submit, approve, and process reports for multiple expenses all in one platform. ExpensePoint has a long history of expense management and is used in more than 87 countries that ensure the software is constantly improved upon. The expense manager brings great value for price and suits all types of organizations.

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Buyer’s Guide – How To Choose the Best Expense Management Software?

Before choosing your expense management software you should answer a few questions. 

  • What do you need the software to do for you?

What are you hoping to accomplish with the expense manager—get your expenses in order, automate your reporting and aid accounting department? Think about the goals you want to achieve and have them in mind when comparing platforms. 

  • What is your budget?

Features and functionalities aside you need to have a clear idea of how much you’re ready to invest in expense management software. You need the right features to properly manage your expense, but also at a price that is justifiable. Don’t forget you can find a good solution at an affordable price. 

  • What Is the Best Software for Your Business?

Do you run a solo operated company or work in a large organization?  What is the volume of your operation? Pick an expense manager that best suits your type and size of business.

What Are the Benefits of Using Expense Management Software?

Controlling your company spending and bringing finances under control is an important part of organizing and optimizing your business processes. 

Business travel and entertainment activities are crucial to many businesses when it comes to building customer and supplier relationships. So, investing in expense management software brings numerous benefits. 

Such technology eases management and monitoring of expenses and significantly cuts processing time and costs. Additionally, when you have an automated expense manager you can rely on it to enhance productivity and reinforce compliance. You get to streamline your reporting processes and get better analytics. Not to mention your employees will get reimbursed faster and that can surely help keep your relationship with your staff positive.

Wrap Up

Investing in expense management software will help you grow, it will reduce your costs and improve reporting. Choosing the right solution will mean you can optimize your workflows, and add powerful analytics. All reasons to consider stepping in the world of automated expense management. 

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FAQ.


What is expense management system?

Expense management system is a business model that companies use to deal with business spending. The costs included in the expense management are usually employees’ business travels and entertainment. These management systems are also used by sole traders to manage their business expenses.

What is the best expense tracking software?

The best expense tracking software is the one that best suits your needs and budget. Expense management platforms vary and while our list gathers the most popular and well-designed, it all depends on what you’re business is and what it needs.

Are expense tracking apps safe?

As expense management platforms deal with your company’s finances they have to be compliant with states’ regulations and implement measures to protect your information. Your information is usually stored on the app’s own servers to protect it in case your phone gets stolen or network hacked. Additionally, your access is protected with encryption and often two-factor login authentication.

What is the easiest budget app?

Unfortunately, we haven’t yet come up with a formula that can tell which is the universally easiest budget app. Opinions are subjective and we can only point a few guiding principles to help you find the best budget app for you. As a starter, a budget app should be easy to use, with a clean interface and dashboards. It should group information in useful categories and be available on different devices. Test different solutions and see which best suits you.

What is the best free app for tracking expenses?

Answering which is the best free app to track expenses is also a difficult task. Again, it comes down to personal preferences and what functions the app needs to fulfill for you. The best advice is to test a couple and see what you like about them and how helpful they are to you.

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Deyan G.

Deyan G.

Techjury.net's manager. Deyan has been fascinated by technology his whole life. From the first Tetris game all the way to Falcon Heavy. Working for TechJury is like a dream come true, combining both his passions – writing and technology. In his free time (which is pretty scarce, thanks to his three kids), Deyan enjoys traveling and exploring new places. Always with a few chargers and a couple of gadgets in the backpack. He makes mean dizzying Island Paradise cocktails too.

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