How To Write on a PDF?

Keelan Balderson
Keelan Balderson

Updated · Oct 07, 2022

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PDF is one of the most popular formats for digitizing documents. However, there is still confusion about what you can do with these files. Fortunately, PDFs are easy to edit and add content to when you know how. 

In this guide, you’ll learn how to write on a PDF using some of the most common tools.

How To Write on a PDF

Writing on PDF files directly saves you time converting back and forth between formats, or worse, printing and using a pen before rescanning the document. You might need to type on a PDF if you’re completing a digital form, modifying a document, or annotating. 

Here’s how to write on a PDF file using: 

  • pdfFiller
  • EasePDF
  • Acrobat
  • Preview
  • and Google Docs

pdfFiller

You can type into a PDF online using the pdfFiller service at pdfFiller.com. You can do this via a web browser or apps for iOS and Android. 

The suite is a little more involved than simply completing the odd digital form or signing a document. You get:

  • cloud storage
  • sharing features
  • a library of common government forms
  • and a file convertor

This lets you convert the following formats into PDF and vice versa: 

  • .doc
  • .docx
  • .rtf
  • .ppt
  • .jpeg
  • .png
  • and .txt 

Because of all these features, it’s a premium service with a 30-day free trial. Thereafter, it costs between $8 and $50 a month, depending on whether you are an individual user or a team.

free trial

To type on PDF documents, all you have to do is find them in your library or upload the document by hitting the ‘Add New’ button. The ‘Open’ link will take you to an advanced online editor. The ‘Text’ option is the first icon at the top of the editor.

add document

Now you can drag a text box anywhere on the document or highlight text to edit. You can also change font type, font size, make it bold, etc. 

To write on a PDF document in freehand, use the ‘Draw’ tool towards the end of the toolbar.

EasePDF

EasePDF supports PDF conversion and typing on PDF documents for free. Simply go to EasePDF.com and click the ‘Toolsdrop down link. Then select ‘Edit PDF’ and you can drag and drop your file to upload it. Alternatively, choose one of the many conversion options to convert a different file to PDF before adding text.

drop file

The PDF editor will open straight away once the file is uploaded or converted, and you can click the ‘A’ text tool to drop a text box anywhere and type on PDF. It lets you select a font, bolden, italicize, and underline your text. Moreover, you can change the font color and use a slider to increase or decrease its size.

Adobe Acrobat Pro

If you have an Adobe Acrobat Pro subscription, you have the leading program to write on PDF docs. To edit existing text, open the document in Acrobat, click the ‘Edit PDF’ tool in the top right corner, and then click on the text you wish to edit. 

pro

You can then delete it, add to it, or completely change the formatting. To add new writing on a PDF document, select the ‘Fill & Sign’ tool on the right side of the screen, followed by the ‘Abtext tool. Now you can click anywhere on the screen to add a text box and start typing with full formatting settings.

text tool

To write in PDF file formatting freehand, you can use the ‘Comment’ tab in Acrobat. This opens a second toolbar with a pencil icon. This is the drawing tool. You can use this with a mouse, finger swipe, or digital pen if your device supports handwriting features. You can also use the basic Adobe Reader to write on PDF docs. 

comment

Preview on Mac

Mac users can also use Adobe to write on PDF files or one of the online options. However, the easiest way to type on PDF document files is to use Mac’s own Preview app. Begin by opening your PDF file in Preview, which is usually the default program. 

At the top is a toolbar. The furthest icon to the right before the search bar will say ‘Show Markup Toolbar’ when you hover the mouse over it. Click this icon to open some basic PDF editing tools.

preview on mac

Next, click the ‘A inside a box’ icon to use the text box tool to begin typing on a PDF. This will add a default text box, which you can drag into the position you need. To change formatting, including font, color, size, and alignment, highlight the text and click the ‘Aa’ dropdown icon in the toolbar. 

Google Docs

You can write on a PDF free of charge using Google Docs and then save the document in PDF format. To use this PDF doc writer, upload the PDF file to your free Google Drive account using the drag-and-drop feature. Next, right-click the file and select ‘Open With’, followed by ‘Google Docs’.

google docs

The Docs editor will automatically allow you to add text and use its full suite of formatting and tools. To export as PDF, click ‘File’ at the top, then ‘Download’. Choose the PDF option and the file will be saved and downloaded as a PDF. 

Wrap Up

Now you know how to write on a PDF using both free online tools and more advanced premium software. In any case, if you can use a word processor, you can easily type into PDF files without much of a learning curve.

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Keelan Balderson

Keelan Balderson

A qualified journalist and longtime web content writer, Keelan has a passion for exploring information and learning new things. If he's not writing or pushing his own brands, you'll find him watching pro wrestling or trying not to rant about politics online.

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