Time Management Strategies - 10 Easy Tricks To Help You Out
Updated · Jul 29, 2022
Do you have trouble managing and completing your tasks?
You’re not alone.
Time management issues are quite common, especially at work. While some people might seem like productivity champions, many others struggle to complete work tasks or daily activities.
But that’s hardly surprising. With social media, smartphones, and other workplace distractions, successful time management can be tough. Procrastination is also a huge problem.
Luckily, we’re here to help.
There are many time management strategies you could try. Once you find the right ones, you'll accomplish your goals in no time.
Now, let’s dive in!
Time Management Strategies
First of all, how exactly do you manage time?
The short answer is that you can’t.
But what you can do is manage your tasks wisely without putting too much pressure on yourself.
This is where having a time management plan comes in. Planning allows you to prioritize your tasks by their importance. It’s all about getting the right things done in less time. Also, an effective time plan will help you balance work and social life.
The best part is there are many time management methods to choose from.
Picking the right one depends on your personality, lifestyle, and level of self-discipline.
Now, let’s take a look at some of the most effective time management strategies.
Plan Your Day
Planning is the key to success in everything you do.
Yes, we know that plans can change. But that doesn’t mean you shouldn’t make them at all.
So, how exactly do you organize each day?
The truth is there are many ways you can do it.
Some people make to-do lists. Others put together the agenda for the next day before bed.
You can also have a dynamic task list where you update your activities during the day.
Another strategy for better time management is to set deadlines even if they’re not formally required. Otherwise, you risk pushing back important assignments.
No matter which method you choose, make sure you leave a few open spaces on your list, too. Don’t overwork yourself. When it comes to managing time, multitasking might hurt your performance.
But more on that later.
Successful time management is all about identifying your priorities.
But how do you do that?
One of the best things you could do is consider what’s important or urgent. Once you do, it’ll be much easier to stay focused.
If you’re a fan of to-do lists, highlight which activities need a prompt response and plan accordingly. Then, deal with these matters first.
When you finish the most important task, you’ll be able to go through the rest of the day with confidence.
And here’s a simple trick if you have trouble prioritizing based on urgency.
Just ask yourself: Which task will have the biggest impact on the end result?
Now, let’s take a look at some other strategies for time management:
Yes, you’ve probably heard this one a million times.
Easier said than done, right?
But there are many tips and tactics to help you stop procrastinating.
First off, you need to remember that your energy levels are an important part of time management planning. No matter how disciplined you are, you’ll experience ebbs and flows in productivity throughout the day.
With that in mind, here are a few things to consider:
- Don’t push yourself when your energy levels are low. Instead, work when you have your daily peak productive hours.
- Go for a walk when you’re feeling mentally tired. We all need to recharge our batteries, and getting the blood flowing is one of the best ways to do so.
- Take regular breaks. You’ll be much more productive and solve your procrastination issues in no time.
We’ll explain all about determining your productive times in a minute.
Now that you know how to manage your energy levels, go after the task you’re procrastinating on.
You know how it is – the first step is always the hardest. But once you take it, getting the job done is much easier.
One of the most effective time management tactics is to push yourself hard into making that first step. And it works surprisingly well.
Procrastination can also happen due to fear of failure. If that’s the case, you should start exposing yourself to smaller challenges. That way, you’ll be able to learn from your mistakes and start viewing failure as something beneficial.
When it comes to procrastination, one of the best strategies for time management you could try is improving your lifestyle.
As we mentioned before, it’s normal to procrastinate when you don’t have enough energy. And you probably have low energy levels due to a sub-optimal way of living.
So, how do you improve your lifestyle?
Here’s what you can do:
- Get 7-8 hours of sleep
- Eat a healthy and balanced diet with fruits, vegetables, and healthy fats. If possible, try to avoid processed foods with high levels of sugar
- Drink enough water
- Exercise a few times a week or go for a walk
- Reduce your smartphone screen time
No grand changes or plans. Start by taking small steps. Introduce one of those into your life each month, and you’ll be on your way to successful time management.
Another anti-procrastination strategy is to minimize distractions. Limit the time you spend on your smartphone, avoid social media, turn off your email.
Yes, we know all those things are tempting. But limiting them is a small price to pay for increased productivity.
To regain your focus, you can track your social media or smartphone activity for a day. Then, note just how much time you spend on distractions during work hours.
Next, create a time management plan.
Put your phone away for a certain time during the day to help you focus on work-related activities. Or schedule a few moments each day for social media. Also, resist the urge to reply to messages instantly, be it at work or on Facebook. Set a specific time during the day when your status is online.
Now that we’ve got that out of the way let’s see what other time management solutions are out there.
Use Time Management Tools
Yes, time management tools and apps can also help you make the most of your time.
However, it’s important to remember that time tracking apps are only effective if you use them properly. Also, they must have the right features for your needs.
Now, let’s look at some of the best apps for effective time management:
Try any of the options above and choose the most fitting one.
But what are the benefits of using time management apps?
If you’re looking for ways to boost your productivity, look no further.
Some apps can improve your productivity by identifying your weaknesses.
Also, you can use them to estimate the time you think a project will take.
Such features will definitely help achieve better time management.
You can also use time tracking to improve efficiency by eliminating redundant tasks.
The possibilities are endless.
Find Your Most Productive Hours
As we already mentioned, determining your peak productive hours will help with task time management. Your so-called golden hours are when you have the most focus and energy.
And you should spend them on the most important matters.
Here’s a method you can use to find your most productive hours:
Start tracking your time. Do this for about 30 days to get a more accurate picture. The best part is that you can use one of the apps listed above. They’ll help you keep track of your activities in real-time.
Next, note when you start and end a task and focus on the duration.
Do this for about a month and analyze the data to determine the times when you’re the fastest.
You can just pay closer attention to your daily habits and energy levels. For example, you probably know whether you’re an early bird or a night owl.
Once you determine your productivity peaks, your time management and scheduling tactics will improve a great deal.
Is multitasking actually problematic?
It turns out that working on more than one assignment at a time can hinder your performance. Especially when the tasks are complex.
And yes, you’re more likely to make a mistake. That’s because multitasking makes it harder for you to concentrate. And to complete our tasks, we need to be able to focus.
Some studies suggest that multitasking can also lower your comprehension level.
Nobody wants that.
That’s why it’s best to tackle one assignment at a time. Managing time is much easier this way.
If you’re busy or think you won’t be able to meet a deadline, asking for help could be among the best time management solutions.
If possible, tackle the assignment together with your team or co-workers.
Also, proper delegation of work is one of the most important skills a manager or a team leader should develop. A manager has to select the right people for a project and clearly define the roles of each team member. This helps avoid confusion and keeps the entire process smooth.
Break Down Large Projects Into Manageable Pieces
You’ve probably worked on projects so massive and overwhelming that you didn’t know where to start.
In such cases, you might want to look at the smaller picture.
A good time management strategy is to break down a massive project into smaller, manageable milestones. This will help you avoid stressful situations.
You can also create a timeline for completing the smaller tasks and objectives.
Learn to Say No
Yes, we know it’s great to be a team player.
You should also let people know when you can’t handle certain requests. If you often find yourself overworked and exhausted, you need to start saying no.
This will open possibilities for more effective time management strategies.
If saying no is not an option, negotiate a deadline you can actually meet. Or ask for help.
Take a Break
One of the most vital time management techniques for work, success, and well-being is to take breaks.
We all need time to recharge. And taking a break from the daily grind will help you stay focused in the long run.
Plus, we want to avoid burnout.
Here are some techniques you can try:
- If you’re working on a computer, take short breaks. This will boost your energy and improve your concentration levels.
- Regular lunch breaks are also crucial for your mental and physical health.
- Don’t forget to set a specific finishing time for your tasks. Stick to those hours. You’ll get more rest between working days.
- Relax on the weekends. Get extra sleep, hit the gym, go for a hike, or catch up with friends. Spend some time on your favorite hobbies, too.
Whatever you do, allow yourself some time off.
Many people struggle with time management nowadays. And with distractions like social media and smartphones, it’s no surprise.
That’s why time management planning is so important. Once you find a tactic that works for you, your productivity will drastically improve.
And you have so many strategies to choose from.
Make a to-do list, prioritize the most urgent matters, and avoid multitasking.
You can also use time tracker apps to help you monitor and manage your projects.
But the most vital of all the time management strategies is to take a step back and recharge your physical and mental batteries.
Deyan has been fascinated by technology his whole life. From the first Tetris game all the way to Falcon Heavy. Working for TechJury is like a dream come true, combining both his passions – writing and technology. In his free time (which is pretty scarce, thanks to his three kids), Deyan enjoys traveling and exploring new places. Always with a few chargers and a couple of gadgets in the backpack. He makes mean dizzying Island Paradise cocktails too.
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