11 Best Digital Signature Software for 2021

Have you found the most reliable digital signature software yet?

If not, then follow my lead!

Below are the best-performing apps for online document signingranked and tested. 

My method? Simple:

  • I went on an Easter egg hunt and found 10 robust programs for electronic signatures.
  • I explored their abilities based on key features, security, ease of use, and pricing.
  • I prepared an easy buyer’s guide for choosing the best digital signature software for you.

All set? Let’s dive in!

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1. Adobe Sign

Need to streamline your business transactions? Go paperless with Adobe Sign - the top digital signature software in the game. The app makes it ten times easier to legally sign and send, receive, track, or manage documents in real-time. Full Review

  • Instant file processing
  • Powerful progress tracking
  • Great document branding
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Need to streamline your business transactions? Go paperless with Adobe Sign - the top digital signature software in the game. The app makes it ten times easier to legally sign and send, receive, track, or manage documents in real-time. Full Review

Free Trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Yes

Collaboration

Excellent

Integration

Good

Customer Service

24/7

2. PandaDoc

Easily shift from traditional to digital paperwork! You can authorize files in a flash with this web-based software for digital signature! It’s also a great tool for businesses who wish to automate their workflows. Full Review

  • Exceptional automation
  • Easy to use
  • Drag-and-drop workspace
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Easily shift from traditional to digital paperwork! You can authorize files in a flash with this web-based software for digital signature! It’s also a great tool for businesses who wish to automate their workflows. Full Review

Free Trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Yes

Collaboration

Good

Integration

Good

Customer Service

24/7

3. SignRequest

This app is suitable for entrepreneurs and freelancers who wish to provide better customer experiences. Get your papers legally signed. Minimize approval time. Close more deals. Track your progress. All of that, with the help of one of the best digital signature software. Full Review

  • Highly accessible
  • Simple interface
  • Constant alerts and updates
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This app is suitable for entrepreneurs and freelancers who wish to provide better customer experiences. Get your papers legally signed. Minimize approval time. Close more deals. Track your progress. All of that, with the help of one of the best digital signature software. Full Review

Free Trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Yes

Collaboration

Good

Integration

Good

Customer Service

24/7 via email

4. DocSketch

Speed up signing documents with DocSketch! Ideal for professionals and businesses with a massive clientele, it is an impressive electronic signatures app that simplifies the typical signature process. Full Review

  • Nice templates
  • Simple navigation
  • Quick signing process
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Speed up signing documents with DocSketch! Ideal for professionals and businesses with a massive clientele, it is an impressive electronic signatures app that simplifies the typical signature process. Full Review

Free trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Limited

Collaboration

Fair

Integration

Good

Customer Service

Good

5. Wondershare Document Cloud

Get a smooth online paperwork experience with this complete document digital signature software. You can build a simple signature process, work with teams, and encrypt your files for security. All your documents are also saved in the cloud, so you can access them anywhere you like! Full Review

  • Cloud accessibility
  • Large storage
  • Signature monitoring
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Get a smooth online paperwork experience with this complete document digital signature software. You can build a simple signature process, work with teams, and encrypt your files for security. All your documents are also saved in the cloud, so you can access them anywhere you like! Full Review

Free

For Wondershare users

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Limited

Collaboration

Good

Integration

Good

Customer Service

Live chat and email

6. DocuSign

DocuSign is a powerful open-source digital signature software good for any electronic document. Sales contracts, property agreements, marketing proposals, payments - you name it! Have them signed or countersigned in no time. Full Review

  • User friendly
  • Fast document processing
  • Great audit trail
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DocuSign is a powerful open-source digital signature software good for any electronic document. Sales contracts, property agreements, marketing proposals, payments - you name it! Have them signed or countersigned in no time. Full Review

Free Trial

Yes, 30 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Yes

Collaboration

Fair

Integration

Good

Customer Service

Fair

7. HelloSign

Overall an easy to use and accessible e-signer. It’s a software with impressive documentation features! With it, you can easily create a digital signature online. Small businesses and salespersons are the perfect match for this highly-intuitive program. Full Review

  • Customizable templates
  • User friendly
  • Fast and reliable
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Overall an easy to use and accessible e-signer. It’s a software with impressive documentation features! With it, you can easily create a digital signature online. Small businesses and salespersons are the perfect match for this highly-intuitive program. Full Review

Free Trial

Yes, 30 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Yes

Collaboration

To an extent

Integration

Good

Customer Service

24/7 via email

8. SignNow

Automate your business. Get tons of papers approved. Do this and more with SignNow! This affordable yet feature-packed PDF signature app is a convenient solution for minimizing business processes and expenses. Full Review

  • Easy to use
  • Mobile-friendly
  • Offers templates
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Automate your business. Get tons of papers approved. Do this and more with SignNow! This affordable yet feature-packed PDF signature app is a convenient solution for minimizing business processes and expenses. Full Review

Free Trial

Yes, 30 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

To an extent

Collaboration

Fair

Integration

Good

Customer Service

Fair

9. SignEasy

Create better, faster, and secure signing processes with SignEasy. This digital signature software for PC and mobile lets you edit and sign documents — online or offline. Full Review

  • Clean UI
  • Multiple signing options
  • Work offline
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Create better, faster, and secure signing processes with SignEasy. This digital signature software for PC and mobile lets you edit and sign documents — online or offline. Full Review

Free Trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Limited

Collaboration

To an extent

Integration

Good

Customer Service

Good

10. RightSignature

Looking for an online signature app you can use on any device? This is the one. Get your forms filled out, signed, and approved in a heartbeat. And you can do it all with one-click document preparations! Full Review

  • Numerous templates
  • Good bulk sending
  • Easy to use
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Looking for an online signature app you can use on any device? This is the one. Get your forms filled out, signed, and approved in a heartbeat. And you can do it all with one-click document preparations! Full Review

Free Trial

Yes. 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

No

Collaboration

Yes

Integration

Good

Customer Service

Fair

11. KeepSolid Sign

Sign papers anywhere like a piece of cake. Available online and offline, you can use the software to add a digital signature in PDF. You can sign papers or collect information on any device using the multiplatform app. Full Review

  • Slick and modern
  • Multiplatform usage
  • Offline mode available
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Sign papers anywhere like a piece of cake. Available online and offline, you can use the software to add a digital signature in PDF. You can sign papers or collect information on any device using the multiplatform app. Full Review

Free Trial

Yes, 14 days

User Authentication

Yes

Audit Trail

Yes

Progress Tracking

Yes

Document Management

Limited

Collaboration

Great

Integration

Good

Customer Service

Good

Best Digital Signature Software for 2021

Detailed Reviews

Adobe Sign
Adobe Sign

BEST FOR

Businesses of all sizes

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  • Instant file processing
  • Powerful progress tracking
  • Great document branding
  • Numerous integrations

Features

More than a document digital signature software, the tool can be your all-in-one workflow engine. It’s Adobe, aka the graphic legend, so I expected no less. Here are its best features: 

Signature Processing

Let’s say you need to send a confidential report to your colleague. You can use the app to secure the file and maintain end-to-end integrity. This digital signature maker is powered by a public key infrastructure to ensure that final-signed documents are certified for release. And on top of that, it is also a fast electronic signature collector. You can instantly send your “Agreements” to multiple parties and await their responses via email. 

Identity Management

The great thing about Adobe Sign is that you can delegate specific user roles. This provides a more systematic approach to viewing or handling documents. The administrator can tag you as a Signer, Sender, Acceptor, Approver, Form Filler, etc. Each role determines your course of action. For example, if you’re a Signer, you are given a unique URL that contains the document and information fields you need to sign.

Document Management

After reading a bunch of digital signature software reviews, I found that it can also function as a document manager. That’s because the software keeps an Audit Trail of each workflow. You can access your records at every stage of the signing process. It’s a helpful feature for backtracking or checking particular events of the signature scheme

Integrations

The app works best with business and office-related apps such as Adobe Acrobat, Microsoft Office, Salesforce, and more. So, you can digitally sign Word documents such as labor contracts or purchase forms. And you can send them out using the same platform too! 

Compliance

If there’s one common ground for every document signing software, it’s conformity to existing laws and regulatory standards. Data protection is always a priority! 

Luckily, the platform adheres to industry regulations such as the International Organization for Standardization (ISO) Standard 27001.

Security

Adobe Sign uses single and multi-factor authentication for enhanced security. You can choose from different variables like your user ID, Adobe ID, or Google ID for user verification. Aside from applying a digital certificate, you can also password-protect your files for an extra layer of safety. 

Ease of Use

If Adobe programs intimidate you, don’t worry. This digital signature creator is easy to navigate. The greatest convenience here is that you can save your documents as templates. That’s a real time-saver, especially if you’re sending or collecting signatures in huge volumes. 

Pricing

Adobe Sign offers two plan variants – both designed for team collaboration. Just like all Adobe products, the software is subscription-based, with no free version. But, you can still embark on a 14-day free trial.

  • Sign Small Business – $25 per month, per user. Up to 9 users only.
  • Sign Business & Enterprise – Contact Adobe Sales for bigger collaborations. 

Verdict 

But if you’re looking for free software to create a digital signature, then I suggest looking further on this list. Compared to other solutions, this one’s cost is on the high side. 

However, it’s a reasonable price if you’re willing to pay for convenience and practicality. Its mobile version works wonders, and it greatly reduces on-foot business transactions. It features a 100% digital workflow, so it’s still worth the cost.

PandaDoc
PandaDoc

BEST FOR

Sales teams

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  • Exceptional automation
  • Easy to use
  • Drag-and-drop workspace
  • Great analytics and insights

Features

The program’s digital paperwork abilities are the reason why it ranks among the best digital signature software in 2021.

Document Creation

Let’s face it – sometimes it’s hard to draft a contract, proposal, or price quotation from scratch. Authorizing it for release is even harder. That’s where apps like PandaDoc come in. 

Using the software, you can create a legally-binding electronic document and set immediate fields for approvals and negotiations.

Signature Collection

Other than generating a digital signature online, it’s also a great platform for collecting e-signatures. Gone are the days where it would take days to have a document signed by an individual. Now, you can swiftly gather signatures with efficient protocols in the workflow. That’s why a lot of businesses use it as a contract management software as well.

Engagement Tracking

This e signature software not only cuts the turnaround time of processing documents. It also tracks their movement from start to finish. Just like a document management software (DMS), the system keeps an Audit Trail which logs every transaction stage as well as the current file progress. This gives more measurable results in sales and marketing proposals, campaigns, and whatnot.

Integrations

PandaDoc works with a handful of business apps and programs. While using this digital signature software online, you can also transfer data from other cloud storage services and third-party apps like Google Drive, Dropbox, HubSpot CRM, Zoho, Microsoft Dynamics, Paypal, and a lot more. 

Compliance

The software follows the industry-standard cryptographic protocol in encoding, encrypting, and decrypting data for users. It is certified under the Privacy Shield, and compliant with regulatory boards such as the HIPAA and GDPR

Security

The software is powered by Amazon Web Services – the same provider that NASA, BBC, Adobe, and Morgan Chase rely on. Needless to say, it puts up safe and secure data centers. As for the usage, it uses two-factor authentication for verifying identities. Files are also stored in the Cloud, where they are safe and retrievable. 

Ease of Use

PandaDoc is loaded with advanced features, but it still keeps comfortable navigation. The interface is slick and intuitive, and the tools don’t take much time to learn. The drag-and-drop feature is a joy to use, especially when you’re making a sales invoice or quotation.

Pricing

It’s a digital signature free software, but it also comes with three paid plans. The free version is more apt for online document signing, while the paid packages offer document management specs. You can try them for free for 14 days.

  • Free eSign – Unlimited electronic signatures and document uploads
  • Essentials – $19/month, billed annually. Includes templates and analytics
  • Business $49/month, billed annually. Includes integrations and content library
  • Enterprise – Contact Sales. Includes more workspaces and reports 

If you opt for an annual subscription, these plans come at a lower price.

Verdict 

PandaDoc is efficient, accessible, and easy-to-use. It’s a digital document signing app that doubles as a document manager. If there’s one weak spot, it’s the absence of simultaneous collaboration. The software still hasn’t made it possible for users to edit documents at the same time. But that’s a problem you can solve in the Enterprise plan, which is ideal for bigger groups. 

SignRequest
SignRequest

BEST FOR

Users on a budget

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  • Highly accessible
  • Simple interface
  • Constant alerts and updates
  • Works as a Chrome extension

Features

Other than the fact that it’s a powerful generator of free electronic signatures, it’s packed with features that mobilize virtual business workflows.

Automation

You can upload, sign, send, and track your files in one place. Like putting your fingerprint on an official document, you can use the software to certify files and authorize approvals without breaking a sweat. With the help of pre-made templates, you can design legally-binding contracts, proposals, and other papers and administer the entire signing journey automatically.

Collaboration

With this esign software, you can organize a stream of approvals and signature schemes among team members. By creating collaboration groups, you can work with your team for task delegation, monitoring, and reporting. This is also a great spot for tracking your signature progress for files you’ve sent out to your clients. 

Document Management

Dealing with a pile of papers can be your worst nightmare. Thankfully, the program also functions as a file manager

The software’s Multi-doc feature provides a cluttered workspace for organizing your documents. Bulk sending is done within minutes through this section, and it categorizes pending and finished papers. This digital signature utility software also keeps logs of the signature process for future reference. 

Integrations

SignRequest has a generous set of integration toolsets. The program can be paired with business and productivity tools such as Google Suite, Zapier, Slack, FormDesk, and many more.

Compliance

When it comes to adherence to data protection laws, the platform leaves no stones unturned. The free document signing app is covered by the ISO 27001 certification, which is the global standard for data security. Other legal measures also include the program’s compliance with the General Data Protection Regulation.

Security

Is this safe to use for documents containing sensitive information? Like the rest of the programs here, SignRequest is a secure digital signature software. It employs public-key cryptography to maintain integrity on both ends. Each document is also equipped with a distinct digital certificate to ensure validity. 

Ease of Use

Interface-wise provides a simple and straightforward platform for the features mentioned above. Since it’s an online digital signature creation software, you can use it on your desktop or your smartphone. You can also add it as an extension to your Chrome browser for easier access. 

Pricing

You can use its basic features for free! But, it also offers three paid packages. These plans offer more management features. And you can try them for free within a 14-day trial period.

  • Free – Includes 10 documents per month.
  • Professional – $11/month. Includes unlimited documents and custom branding.
  • Business $18/month. Includes unlimited teams and templates.
  • Enterprise – Contact Sales.

You can get these plans for a lower price with an annual subscription.

Verdict 

If you’re on the hunt for free online digital signature software, then SignRequest is a great choice. Its Chrome extension makes it even more accessible as an online signature app. It is a  secure and user-friendly platform for signing and organizing documents. However, the desktop version isn’t as efficient as the mobile version, that’s why it’s best used on your laptop.

DocSketch
DocSketch

BEST FOR

Mass signature collection

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  • Nice templates
  • Simple navigation
  • Quick signing process
  • Round-the-clock alerts

Features

In a nutshell, it’s a practical online signature platform where you can esign documents free

Bulk Document Signing

Say goodbye to sending attachments, printing, signing, scanning, and faxing them for days. You don’t need a pen and paper here. It’s one of the best free digital signature software. Simply upload your file, add a giant field of contacts, place signature fields, and send your file within minutes. You can get your signed file back in no time, or see what happens to the file through progress tracking

Document Templates

Drafting a contract for the first time? With DocSketch, you can set your fears aside. Once you get into this digital sign software, you can get instant access to thousands of pre-made contracts, agreements, proposals, and any other legally-binding document.

Engagement Tracking

Just like other electronic signature software, the program keeps an Audit Trail. That means you get to keep your logs for all electronic signatures you’ve given or requested. On top of that, the program also keeps track of the signature process. It shows you the current status of the document after it’s been sent out. 

Integrations

Through Zapier, an online automation system, you get to pair your DocSketch workflows with hundreds of other apps. You can request an electronic signature for a file you created in Google Docs. You can digitally sign email campaigns at MailChimp. Send signed channel messages through Slack. The things you can do are literally endless. 

Compliance

If legal compliance is in question, the platform has everything cleared. In generating electronic signatures, it conforms to several EU and USA federal laws covering information security. These include the EU Electronic Identification and Authentication Services Regulation as well as the Esign Act of 2000

Security

I get it, uploading sensitive data and confidential documents into the Internet can be scary. That’s why online PDF signers use secure connections and asymmetric cryptography in dealing with information. Having such bases ensures that your files are completely private and encryption keys are made nowhere but the system. 

Ease of Use

Site navigation couldn’t get any simpler. The workspace is clean, simple, and intuitive. As I’ve mentioned, you’re simply following five steps in authorizing an electronic document. And just like in Google Suite, you can re-use the files you’ve created for future projects. You’re free to pick any template from the library or upload your own, as it supports multiple file types. 

Pricing

Docsketch is a free signature creator for PDF, txt, docx, and more. But if you want to unlock more features, the site can meet your requirements through its two paid packages. They come with a trial period that will last for 14 days.

  • Free – Includes 3 documents per month and 1 template.
  • Personal – $10/month. Includes unlimited documents and 5 templates.
  • Business $30/month. Includes unlimited documents, templates, and branding.

You get a discounted price if you choose an annual subscription

Verdict 

It’s the best digital signature software for users in search of quick paperwork solutions. Other than its simple and straightforward system, the tool cuts down all the unnecessary steps that make for a lengthy signature process. That you can re-use documents and utilize templates is also a major convenience. The free version just lacks some features and capacity, especially the document upload cap.

Wondershare Document Cloud
Wondershare Document Cloud

BEST FOR

Cloud-based electronic signing

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  • Cloud accessibility
  • Large storage
  • Signature monitoring
  • Great collaboration tools

Yet another powerful app that breached our digital signature software 2021 list is Wondershare Document Cloud. Tired of the costly and time-consuming practice of traditional paperwork? This tool is for you. 

Its best asset is cloud access! You can send, track, or approve documents in real-time, on any device. It also offers up to 100GB of storage space, which is more than enough for a document library.

Features

Just by opening your web browser, you can create an online document signing process and complete it within banker’s hours. Here’s how:

Signature Processing

If you’re using this software for digital signature collection, you can do so by simply uploading your files and setting up the signature scheme. You have the option to either request a signature or do bulk signing. Just add your recipients, put a signature field, write a short note, and hit send. With progress tracking available, you can also monitor your paper movement every step of the way.

Team Management

Sometimes it takes a village to get papers signed. Good thing Wondershare has adequate collaboration tools. You can add members for a certain project and delegate specific tasks. You can tag them as Admin, Contributor, or any role that fits. This way, no file gets overwritten. And just like the progress tracker above, you can check each task’s status by viewing your group activity report.

Cloud Storage

Hands down, the best digital signature software with the most convenient cloud access. First, it has a massive storage capacity of up to 100 GB. Since you’re mostly dealing with papers, there’s no need to worry about running out of space. And because all files are saved in the cloud, you can access your work or do tasks on any synced device.

Integrations

The app integrates very well with its partner software – Wondershare PDFelement. It’s where you can create and edit the documents for signing, so no need for file uploads. It’s a separate package, though.

Compliance

In terms of legality, this digital signature software raises no questions. It complies with the GDPR, which is among the highest regulatory standards for personal data protection. Wondershare Document Cloud even has its own EU representative to ensure strict compliance with electronic signature laws.

Security

It offers secure data encryption for all your documents, which keeps them 100% authentic. If you want to employ a hash-then-sign signature scheme for your document signing process, you can definitely do so. You can also set up two-factor authentication as an added security measure for maintaining file integrity.

Ease of use

Wondershare apps are known for their simplicity and usability, and this program is no exception. It works consistently on Windows and Mac. But it’s also web-based, so no need for a signature app download

The whole interface offers an intuitive experience, with just three tabs for the general navigation. Most functions are also done with quick drag-and-drops, and the ability to save your documents as templates is very convenient.

Pricing

Straight off the bat, Wondershare offers this digital signature software free of charge. It isn’t time-limited, but that gives you lesser document credits and a couple of locked features. For comparison, check out their pricing:

  • Free Trial: includes 1GB storage and up to sending 5 documents for signatures
  • Paid: $44.99/year: includes 100GB storage and unlimited sending documents for signatures.

Verdict 

Wondershare Document Cloud is, without a doubt, among the top digital signature software for business people on the go. You get an easy signing process, and a host of team management tools, and massive cloud storage.

If there’s one weak side, it’s customization. Other than uploading your company logo, there aren’t many branding options you can get from this software. So better construct your documents outside of this platform if you want more design options.

DocuSign
DocuSign

BEST FOR

Large businesses

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  • User friendly
  • Fast document processing
  • Great audit trail
  • Pre-fills information

Features

Its online paperwork abilities can satisfy any business person on the go. 

Signature Processing

Over 500,000 users go to this program for electronic signature solutions. In a matter of minutes, you can simply upload documents and send them for signing. The program uses a quick drag-and-drop setting. And after distributing your files, you can check the status of the signature process or send reminders to your contacts. 

Document Management

It isn’t just a digital signature software. Its functions extend far beyond generating Lamport signatures, Merkle signatures, and such. It’s also a robust document manager. The program organizes your documents into categories and maintains an accurate Audit Trail. It logs all events in the signature scheme in case you need to recap your files. 

Insights and Analytics

What’s a good electronic signature software without great insights? Let’s say you’re a client, asked to sign a contract. If there are some clauses that are too vague, the program uses AI-powered insights to review texts in agreements. Or if you are asked a legal question you find hard to understand, the AI models can help you out. 

Integrations

If you prefer to create your documents in other programs such as Google Docs or Microsoft Word, the system can support that. Aside from the program’s integration with these platforms, it also has a lovely pairing with other productivity apps such as Salesforce, SpringCM, AIRLIFT, etc. 

Compliance

One of the reasons why it’s a trusted digital software enterprise is this: strict legal compliance. It operates under the ISO 27001, which is basically the gold standard in securing information systems. The solution is also certified with the GDPR and PCI Data Security Standard

Security

The best digital signature software for PC, Mac, or smartphone is nothing without tight security. That’s why I was thrilled to see that it uses multi-factor authentication to safeguard all transactions. With the help of public-key cryptography, end-to-end validity is guaranteed during the whole signature process. 

Ease of Use

DocuSign features a neat, simple, and straightforward interface that’s easy on the eyes. The tools and panels don’t require much technical skill. On top of that, it’s a light and flexible computer app, which makes it the best digital signature software for Windows 10

Pricing

There are four paid packages to choose from. While it lacks a free version, all plans come with a 30-day free trial

  • Personal$15/month. Includes single user and 5 signatures.
  • Standard – $40/month. Includes 5 users and unlimited signatures. 
  • Business Pro $60/month. Includes Standard features and signer attachments.
  • Advanced – Contact Sales.

Pro tip: you can pay less if you choose an annual subscription. 

Verdict 

If you seek quick and efficient e-signature solutions, DocuSign has a lot of potentials. The app can support small, medium, and large enterprises of any nature. However, if you’re a freelancer or small business owner, you may find the plans a little costly. Even the basic package is quite expensive compared to other digital signatures software. But for developing and established businesses aiming to do more while spending less, it’s the perfect option.

HelloSign
HelloSign

BEST FOR

Quick e-signing

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  • Customizable templates
  • User friendly
  • Fast and reliable
  • Consistent alerts

Features

Why do more and more businesses use this tool for their operations? Let’s see what the buzz is about. 

Signature Processing

Non-disclosure agreements, contracts, loans, e-statements – get these files authorized by simply using the app’s Flexible Signer Flows. With this feature, you can digitally sign electronic documents yourself or have them signed in an instant. You can send your files to up to 20 contacts, set actions in a sequence, or accomplish them at once.

Document Management

The best digital signature software should help you organize your files seamlessly. On that note, this program lets you safely store your files in the cloud. You can also put up sections for your signed electronic documents for faster access.

Progress Tracker

The signing process doesn’t end the moment you send your file to the signer. With HelloSign, you can monitor your file progress. It lets you know if it’s been received, viewed, reviewed, or signed by the concerned individual. 

Integrations

Got official documents stored in your Google Drive or Office 360? No need to transfer and re-do them all over again. On the website, you can just open those files and add a legally-binding electronic signature. Or if you’re the one requesting them, you can simply add fields within your text where the Signer can fill out or sign. You can also integrate it into your Salesforce workspace as a digital signature add-on. 

Compliance

Electronic signature and law come hand-in-hand. One cannot work without the other. That’s why esign software like HelloSign complies with legal requirements to ensure user safety. The program is ISO 27001-certified for absolute information security. Other legal certifications include the SOC 2 Type II and HIPAA. 

Security

Speaking of user safety, its security infrastructure runs on Amazon Web Services (AWS). Even if it’s an open software digital signature, it still uses industry-standard cryptography and secure computation of a public and private key

Ease of Use

If it comes down to ease and comfort, HelloSign makes digital paperwork almost like child’s play. Just pop a new tab on your browser, open the program, upload a document, do your edits, and sign away. Its drag-and-drop interface is also a huge convenience for users in a rush.

Pricing

The tool lets you create or request an electronic signature for free. But if you want more features, get a paid package. All plans have a trial period of 30 days.

  • Free – Includes 1 user and 3 signatures per month.
  • Essentials – $20/month. Includes templates and unlimited signatures. 
  • Business $50/month. Includes Essentials features and branding. 
  • Enterprise – Contact Sales. Includes Business and custom features. 

Note: pricing is discounted for annual subscriptions

Verdict 

Overall, the HelloSign app is packed with solid features you can find in a good digital signature software. It’s fast and easy, plus you can integrate it with apps that are commonly used for business-related documents. Just keep in mind it’s not the best digital signature software for iPhone or Android. Its mobile version is quite limiting. Even using it on a table lacks certain fields.

SignNow
SignNow

BEST FOR

Small business owners

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  • Easy to use
  • Mobile-friendly
  • Offers templates
  • Accurate time stamps

Features

Here’s what the program can do as an electronic signatures solution:

Signature Processing

If you have a client that’s miles away from you, you don’t need a fax machine or a mailing courier to get your papers signed. Just use the best digital signature software to apply legally-binding signatures. You can simply upload a document, add signature fields, and send it to your contacts privately. The site’s online signature maker provides multiple options for affixing your signature like how it looks on paper.

Signing Templates

Does your business involve repetitive signature schemes? Using SignNow, you can minimize your document creation process by using templates. You can save your frequently used files as formats ready for signing and sending. You can also arrange them into categories or team documents for easier access. 

Document Management

On that note, it also has features you can find in document management systems (DMS). You can group, share, or merge documents. You can also track changes made by team members and check the signing status. If you’re using the mobile app, it can work as an offline digital signature software and document manager as well

Integrations

Aside from AirSlate, which is a separate automation tool, the system also integrates with a couple of platforms for better e-signature and document processing. It’s a great pairing with Microsoft Office, so digitally signing Word documents gives no hassle. You can also integrate it with workflow apps such as Zapier, Salesforce, Google Suite, etc.

Compliance

SignNow ensures enterprise security by adhering to industry-standard regulations. To maintain strong data protection, the software has a SOC 2 Type II Certification, which covers confidentiality and privacy measures.

Security

The system utilizes advanced key generation structures to protect files uploaded by users. With the help of multifactor authentication, the program is able to verify every identity certificate. It also employs an NSA-developed SHA-256 encryption algorithm to safeguard data transfers. 

Ease of Use

Beginners and experienced users alike can easily familiarize themselves with the interface. With the help of templates, you can re-use documents for signing; no need to build contracts and agreements from scratch. Cloud access also lets you open your files and view changes anytime. 

Pricing

It’s literally one of the cheapest digital signature software you can find. While it doesn’t have a free version, the available annual plans are easy on the pocket. 

  • Business – $8/month, includes 10 senders and unlimited templates. 
  • Business Premium $15/month, includes all Business features and branding.
  • Enterprise – $30/month, includes all Premium features and signer attachments. 

Verdict 

All in all, SignNow is a signature generator for PDF files that delivers good results. It simplifies the document signing process and provides a great platform for workflow automation. However, the software is inferior to other paid programs in terms of bulk sending. That’s why it’s a more suitable option for freelancers and small to medium enterprises.

SignEasy
SignEasy

BEST FOR

Offline signing

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  • Clean UI
  • Multiple signing options
  • Work offline
  • Mobile-friendly

Features

The software offers numerous options for signing documents, as well as the ability to sign lots of files offline.

Signature Processing

When it comes to the signature scheme, you got two options: Sequential and Parallel Signing

What does this mean? 

You can have your documents signed by multiple users following an order, or just sign them all at once. If we talk aesthetics, the software uses wet, ink-like electronic signatures to mimic the real look on paper. 

Progress Tracker

Wondering if your papers have been opened or signed? Check the digital signature software’s progress tracker to see what happens to your document once you’ve sent it. You get email alerts and push notifications for every activity in the signing process. You can even send reminders to your signers! 

Audit Trail

It’s a rule of thumb for businesses to keep logs of their transactions. So, it’s a good thing that SignEasy didn’t skimp on its Audit Trail feature. Even if you’re on PC or mobile, you can still access all your records easily. This section contains the signer’s email address, timestamps, digital fingerprint, and even the IP address of the device used. In case you need legal evidence, this comes in very handy! 

Integrations

Can you apply a PDF signature online? How about digitally sign Word documents or Excel sheets? Sure you can. Through integration with other programs, you can add this software into your normal workflow smoothly. Some programs you can use with it include Microsoft Office and Outlook, Google Suite, Evernote, Salesforce, and many more! 

Compliance

SignEasy is GDPR-compliant, so its data protection policies leave no question. Aside from that, the company has also put up country-specific regulations to meet cross-border requirements of legally-binding electronic signatures. Its processes are also supported by the US ESIGN Act of 2000

Security

Sending and receiving documents through the app is completely safe and secure. No one can access a file but you, or the person you authorized. That’s because the software uses 256-bit SSL encryption as well as ID-based cryptography. You can password-protect your files and add a fingerprint-based authentication requirement too! 

Ease of Use

With the offline editing feature alone, I can already say that it’s one of the best digital signature software. Importing files from emails, memory cards or cloud storage also takes little to no time. On top of it all, it’s a light and flexible software, making it the optimal electronic signature app for Windows or mobile. 

Pricing

The platform offers three paid packages. Sadly, a free version is nowhere in sight. However, its annual plans are way cheaper than others in the market. Plus, they come with a 14-day free trial

The annual subscriptions are currently on sale, for 50% off. Here are your options: 

  • Plus – $12/month, includes 1 sender and template.
  • Professional $15/month, includes all Plus features and integrations.
  • Premium – $30/month, includes all Professional features and multiple senders.

Verdict 

SignEasy mostly just functions as an electronic signatures app. That means document management is not an option, save for the Audit Trail. Collaboration is also not its strongest suit since the number of senders – even in the most expensive plan – is limited. But on the bright side, it’s the handiest digital signature software so far. The highlight is its offline editing features, which enhance the app’s accessibility and usability even more.

RightSignature
RightSignature

BEST FOR

Digital form filling

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  • Numerous templates
  • Good bulk sending
  • Easy to use
  • Great device compatibility

Features

It’s the best tool for sending papers to multiple parties.

Signature Processing

If you need to have your paper signed by a lot of people, try this. The program has a high-volume signer sequencing option, so it can definitely pass as a bulk digital signature software. And to complement this, the app has a live progress bar for each document. That means you get to view the changes being made in real-time. It’s a helpful tool for instantly spotting mistakes or omissions, which cuts down a huge chunk of time from the approval process. 

Form Filling

Beyond legally-binding electronic documents, RightSignature also provides interactive forms you can send to your clients. And the cool thing is, you have the option to embed these forms on your website. If you’re in the Real Estate business, you’ll love this feature in particular. You can easily accomplish leasing agreements, move-in forms, the authority to sell, waivers, and more. 

Document Templates

If you’re building a contract or business proposal, you can choose to make it from scratch. Or, you can just customize the available templates. Make it even easier with the app’s automatic field detection. With this feature, drafting a document for approval can be done in just a few clicks! 

Integrations

The esign software integrates with a variety of popular business apps. You can open a contract you made in Google Docs and simply use this app to add a digital fingerprint or electronic signature. Other compatible programs include DropBox and OneDrive. You can also use it with industry-specific programs such as Stripe, Capsule, Basecamp, etc. 

Compliance

RightSignature meets all the legal prerequisites for processing electronic signatures. The technology behind the software’s digital paperwork solutions complies with the US ESIGN Act of 2000. Additionally, all processes are also regulated by the Uniform Electronic Transactions Act (UETA) along with the European Directive.

Security

How does it fare in the security department? The infrastructure runs on Amazon Web Services, which is basically the best provider. To protect users from document tampering, the digital signature software has a strong set of security measures powered by 256-bit SSL encryption for authorized files. This includes identity verifications, password-protected logins, two-factor authentication, etc. 

Ease of Use

The platform sports a clean and simple user interface. The program’s navigation is consistent across any device – be it a computer, tablet, or smartphone. Affixing signatures is both easy and creative; signers have the option to encode, type, or draw their signatures with a mouse or stylus. 

Pricing

RightSignature has two paid packages. You have 14 days to try them for free.

  • Standard – $15/month, includes 1 sender and integration add-ons.
  • Advanced $75/month, includes 3 team members and shared templates.

Heads up: purchasing an annual subscription is cheaper by a few bucks, so you might want to think about that! 

Verdict 

All things considered, it’s probably the best digital signature software for teams. Because of a few similarities, it’s the most viable DocuSign alternative, especially with its multiple-signing features. It’s fast, easy, and simply gets the job done. However, it lacks document management features, so if you’re looking for that, try elsewhere. There is an Audit Trail, though.

KeepSolid Sign
KeepSolid Sign

BEST FOR

Quick collaboration

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  • Slick and modern
  • Multiplatform usage
  • Offline mode available
  • Good for collaboration

Features

As the name goes, the program comes with digital signing functions that are, indeed, pretty solid. 

Signature Processing

The app’s digital signature creator can import or create a document for multiple electronic signatures. Adding extra fields for text, dates, and images to paper-based agreements can be done in a snap. To top that, the program also has an impressive live progress tracker. Even when you’re in the car checking business forms, you can monitor if a document is on Draft, Processing, Waiting, Completed, or Archived

Document Templates

With KeepSolid Sign, there’s no need to make the same documents over and over. Why? It’s easier to just save templates. This way, you can save yourself from repetitive tasks. You can also predefine your annotation fields, which saves even more time. That means you can format your document and send it without opening the actual one.

Offline Editing

Are you someone who does a lot of fieldwork? If you need to sign a contract or business proposal while you’re taking a bus ride, you can do so with the app. The digitally sign software works offline, so you can do a number of tasks without an internet connection. From generating electronic signatures to adding annotation fields, you can still fulfill a lot of things in offline mode. 

Integrations

Although a bit limited, it can still integrate with a handful of business programs. It works smoothly with Microsoft Office, OneDrive, Google Drive, Evernote, and iCloud. So, you can import your files into your digital signature workflow. But that’s about it. If you happen to use other automation tools like Salesforce, the KeepSolid Sign ecosystem won’t be able to support that.

Compliance

Legally speaking, it’s one of the most trusted esign programs in many countries. It even tops the digital signature software Canada list. It is certified with the GDPR and complies with the PCI data protection policy.

Security

KeepSolid Sign is a secure digital signature software. All the documents are kept in tight storage, thanks to its high-grade AES-256 encryption. With this security measure, you can be sure that the files you import, sign, and send can only be accessed by authorized parties.

Ease of Use

Using the app is a breeze. Comfortable navigation all the way through! The software is consistent across all supported devices, so it’s good for multi-platform usage. You can also make tailored formats out of the documents you create. 

Pricing

It isn’t a free document signing app, but it does have a 14-day free trial. After that, you can choose from three subscription plans. All plans have the same features. They just differ in terms of the number of users. 

  • Personal – $10/month, for one user only
  • Small Team $35/month, for five users
  • Big Team – $65/month, for 10+ users

Keep in mind that you save more with annual billing, which comes with a 25% discount.

Verdict 

KeepSolid Sign is a pretty good electronic signature software. This would be a great option for those working in teams since the price for collaboration is on the low side.  The features are on par with the best digital signature software. And besides, it’s hard to find an app like this that works offline.

The only small hiccup I noticed is that the app only supports PDF files, so you’d have to convert your files in that format.

What Is Digital Signature Software?

Print-and-scan is out. Digital signature is in.

The rise of digital signature software has helped businesses shift to paperless transactions today. Using this program, you can authorize a document and keep its integrity through public-key cryptography. Such operation guarantees that a file can only be accessed by you and an individual you grant permission to. In simpler terms, you can seal a deal or sign a contract virtually! And you can do so without fear of getting in legal trouble. 

E-Sign Software Key Features 

Wondering how e-sign programs work? 

Electronic Signatures

Client forms, contracts, proposals, agreements, authorization letters, etc. need a legally-binding signature, right? Here’s where an e signature software steps in. You can upload an image or your signature, encode it, or draw it on your computer. 

Workflow Automation

Since we’re talking paperless, such a program paves the way for a fully digitized workflow. You can create a whole signature scheme involving multiple parties, arrange approval processes, send alerts, and schedule your file distributions. In a modern workplace, automation is the key! 

Document Management

Digital signature software can also work as a document manager. You can group, merge, customize, and index your files using the same software. These programs also keep logs of your transaction through an Audit Trail.

Progress Trackers

Getting your papers signed can be a waiting game. If you wish to monitor the status of your approvals, most electronic signature programs can do that for you. 

What Are the Benefits of Using Digital Signature Software?

Digital signature programs offer an easy solution to some of the burdens of running a business. Here are some of them. 

Efficiency

Manual paperwork often takes a lot of time and effort to fulfill. That’s even harder if you’re dealing with clients internationally. With the help of digital signature software, you can do these processes without ever leaving your monitor, phone, or tablet. You can get a paper signed and returned to you in no time. 

Practicality

Tapping the services of electronic signature technology cuts your expenses significantly. Paying for a subscription plan or using free software to create a digital signature is a cheaper option instead of printing, scanning, or mailing documents.

Security

Sending and receiving documents virtually is the safer route to take. With multiple authentication processes, you can guard your files against malicious activities such as tampering, data breaching, universal forgery, selective forgery, or existential forgery.

Seamless customer experience

Let’s say you’re a realtor sending leasing agreements to your clients. They can simply sign it on their phones and send it back to you via email. That’s a done deal fulfilled in just a few steps. Maximum convenience on both ends! 

How to Choose the Best Digital Signature Software?

Okay, so you saw all the options. But how are you supposed to choose one?

Consider the following:

Use Case

All programs on this list can support all kinds of documents. But if we get into the nitty-gritty, you might want to keep this in mind:

If you’re dealing with a lot of contracts and agreements, I’d say go for Adobe Sign, PandaDoc, and DocuSign. Some of their best features can be found in a lot of contract management software today. They’re also fit for businesses with a large client base.

For business proposals, SignRequest and KeepSolid Sign are the best candidates for streamlining your transactions.

And if you’re an entrepreneur or a small business owner, HelloSign and SignNow are the ideal programs to use for making price quotations and purchase forms.

Pricing

Are you on a budget or are you willing to splurge on digital signature software?

If the first one speaks to you, then go for PandaDoc, SignRequest, DocSketch, or HelloSign. You can use these apps for free.

On the other hand, if you plan to use it to grow your business, you can invest in paid subscriptions for optimal usage. Adobe Sign, DocuSign, SignNow, or Right Signature are great options. 

Features

If you intend to utilize a digital document signing app for that purpose alone, then any solution on this list can fit the role.

But if you need the program to have automation, collaboration and document management features too, then I suggest choosing Adobe Sign, Pandadoc, or DocuSign.

Integrations

You need Microsoft Office, Google Suite, and Dropbox to do business – that’s a fact. Luckily, all digital and electronic signature apps here can work with these programs.

But if you happen to use more, especially collaboration apps, then the best choices would be Adobe Sign, PandaDoc, SignRequest, DocuSign, and HelloSign. These softwares integrate with customer relationship management programs like Zoho CRM, HubSpot CRM, Salesforce, and more.

Wrap Up

Paperless transactions?

No problem!

With the best digital signature software, running your business is easier than ever. Imagine not having to print, scan, sign, attach, and mail a document just to make it official. Now you can do so with a few clicks!

Why don’t you give it a go?

FAQ

Are Electronic Signatures legally-binding?

Yes, they are. Electronic signatures were made legal two decades ago, thanks to the ESIGN Act of 2000 in the United States. Such law validates the use of e-signatures for a variety of virtual undertakings. Other countries have also acknowledged their legality.

Is Electronic Signature Software Safe?

As an industry-standard, e signature software must comply with a set of international regulations and stringent protocols. This guarantees that your data is safe and transactions are kept transparent.

What is the best digital signature software?

Adobe digital signature has the best reputation among other esign apps. It also has the best functionality for document management. But if you’re only looking for a document signer, you can settle for SignRequest.

Can I create my own digital signature?

Absolutely. Digital signature software like Adobe Sign lets you authorize files online with your very own digital ID, smart card, or USB token.

How do I get an electronic signature?

Putting your own electronic signature on a document is easy. You have several options. You can either draw your signature using a stylus, or your cursor. Alternatively, you can just upload an image of your signature.